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RDS CAL User Licensing - 60 days+ RRS feed

  • Question

  • Hi

    Just quick question regarding licensing and reporting.

    if a user that has not logged into to the server for 60 days or more has his RDS CAL sent back into the pool of installed and available licences, when reporting to Microsoft can we ignore this license?

    Basically if we have 300 installed but only 230 have been used in the past month, do we raise a PO for 230 CAL licenses used or continue to raise a PO for 300 installed but not used CALS?

    Thanks

    Monday, November 18, 2013 2:42 PM

Answers

  • Hi Ryan,

    For SPLA reporting purposes you must track how many total users were authorized to access your server(s) via RDS, regardless of whether or not they ever actually accessed the server(s).  For example, say you had a total of 300 users (people) that were set up to access your RDSH servers during the month of October 2013, however, only a total of 230 actually logged on during October.  When you send in your report you would need to purchase a total of 300 RDS Subscriber Access Licenses (SALs).

    For SPLA reporting the Per User Usage report generated by RD Licensing Manager is not accurate because it shows usage, not number of authorized users.

    Please download and review the latest Services Provider Use Rights (SPUR) document for more information:

    http://www.microsoftvolumelicensing.com/DocumentSearch.aspx?Mode=3&DocumentTypeId=2

    Thanks.

    -TP

    • Marked as answer by Ryan Bulloch Monday, November 25, 2013 10:56 AM
    Saturday, November 23, 2013 6:36 AM

All replies

  • Hi Ryan,

    A RDS per User CAL expires after approximately 60 days of not being used, which means that if you have a user account that has not logged on in the last 60 days then they will not show up on the Per User CAL Usage report. Per User CALs are tracked (if the RDSH is part of a domain, and prerequisite are met), but not enforced.  The tracking mechanism is for reporting purposes.  For example, if a user's Per User license expires, it is not included in the total in use when a report is generated.


    In this matter, as per my research you can continue to raise the PO for all (if not used by User) as if it’s not used for 60 days then definitely after 60 days RDS User CAL will expire. For more information refer this thread.

    Hope it helps!
    Thanks.

    Tuesday, November 19, 2013 3:45 AM
  • Thanks for that Dharmesh

    To put my question in clearer terms:

    if a user has been assigned a CAL but has not logged in for 61+ days, do we still have to pay for this CAL?

    Basically do we pay for the amount of "available" CALS or the amount of "In Use" CALS on a domain?

    Tuesday, November 19, 2013 9:24 AM
  • Hi Ryan,

    As per my research, we need to pay for the amount of available CALs in our environment. As the CAL is assigned to User but if user is not logged in for 60 days then it will be expire on 61th day automatically. For better clearing your question I would like to suggest you to contact MS Volume Licensing center directly, as they are the right people to clear your doubt.

    Thanks for your understanding.
    Regards.

    • Marked as answer by Ryan Bulloch Wednesday, November 20, 2013 12:51 PM
    • Unmarked as answer by Ryan Bulloch Monday, November 25, 2013 10:56 AM
    Wednesday, November 20, 2013 1:22 AM
  • Hi Ryan,

    So that I can give you an appropriate answer, is this environment under Service Provider License Agreement (SPLA)?

    -TP

    Wednesday, November 20, 2013 2:54 PM
  • Hi TP

    Yes that's right, SPLA :)

    Cheers

    Ryan

    Friday, November 22, 2013 9:46 AM
  • Hi Ryan,

    For SPLA reporting purposes you must track how many total users were authorized to access your server(s) via RDS, regardless of whether or not they ever actually accessed the server(s).  For example, say you had a total of 300 users (people) that were set up to access your RDSH servers during the month of October 2013, however, only a total of 230 actually logged on during October.  When you send in your report you would need to purchase a total of 300 RDS Subscriber Access Licenses (SALs).

    For SPLA reporting the Per User Usage report generated by RD Licensing Manager is not accurate because it shows usage, not number of authorized users.

    Please download and review the latest Services Provider Use Rights (SPUR) document for more information:

    http://www.microsoftvolumelicensing.com/DocumentSearch.aspx?Mode=3&DocumentTypeId=2

    Thanks.

    -TP

    • Marked as answer by Ryan Bulloch Monday, November 25, 2013 10:56 AM
    Saturday, November 23, 2013 6:36 AM
  • Thanks for the clarification TP, very much appreciated. Marked as answer.
    Monday, November 25, 2013 10:57 AM