Out of out from the distribution email address RRS feed

  • Question

  • Hi

    How can we setup a out of office message for a distribution group, so that when someone send an email to the distribution group, an out of office message is generated FROM the distribution group primary email address, and not from an email address linked to member of the distribution group.


    Distribution group email address is helloworld@microsoft.com and goes to jim@microsoft.com and harry@microsoft.com

    How can I set an out of office message for emails sent to helloworld@microsoft.com  , to the out of office message appears from helloworld@microsoft.com , and not from jim@microsoft.com and harry@microsoft.com .


    I have tried creating a Out of office rule against jim@microsoft.com (for example) , that says any emails to helloworld@microsoft.com , send a outlook template email with the FROM address set as helloworld@microsoft.com . However outlook throws a rule error when when send an email to helloworld@microsoft.com . jim and harry has send as permissions for helloworld@microsoft.com

    please help

    Thursday, July 28, 2011 5:16 PM


All replies

  • Hi

    How is it possible to generate Out of Office message from Transport rule?

    Surely with the transport rules you can only generate NDRs?

    Please advise.


    Monday, August 1, 2011 10:19 AM
  • Hi,

    I agree with ty72182, With transport rule you can simulate the Out Of Office message !! You cal also generate NDRs

    Best regards

    Best Regards Don't forget to mark it as answer if it helps
    Monday, August 1, 2011 1:48 PM
  • You can also start a mail loop if you aren't careful.  Transport rules don't throttle like OOF.
    [string](0..33|%{[char][int](46+("686552495351636652556262185355647068516270555358646562655775 0645570").substring(($_*2),2))})-replace " "
    Monday, August 1, 2011 1:54 PM
  • What is the best solution for the this issue?
    Monday, August 1, 2011 3:34 PM
  • You might be able to set something up using a proxy mailbox, and give it the email address of that DL.  Then set up a forwarding rule to forward a copy of the emails it receives to jim and harry.  Then set the OOF rule on that mailbox. 

    Jim and Harry will get copies of the emails, and the sender will get an OOF from the proxy mailbox.

    [string](0..33|%{[char][int](46+("686552495351636652556262185355647068516270555358646562655775 0645570").substring(($_*2),2))})-replace " "
    Monday, August 1, 2011 3:53 PM
  • Hi,


    There are a lot of threads asking if a DL can send OOF or Autoreply message. The answer is NOT, because DL does not have a mailbox so a rule cannot be set on it to have it autoreply to messages. Your understanding would be appreciated.


    As a workaround, we may create a rule on the hub server for “autoreply”. For details, see the thread below.


    Exchange 2010 Auto response and distribution group -


    Note that when email is send to the member of the distribution list, the rule is also applied.


    Hope it is helpful.

    Tuesday, August 2, 2011 2:30 AM
  • Note that when email is send to the member of the distribution list, the rule is also applied.


    You can apply a transport rule to email addressed to a distribution list, but not email addressed to individual members of that list by applying it to emails with a To: header that matches the smtp address of the DL.
    [string](0..33|%{[char][int](46+("686552495351636652556262185355647068516270555358646562655775 0645570").substring(($_*2),2))})-replace " "
    Tuesday, August 2, 2011 3:11 AM