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changing project Approval Manager ! RRS feed

  • Question

  • Hi All,

    I have a project on PWA and want to change Approval Manager right for others. I try to change Project Owner successful but Approval Manager cannot changed.

    Please help me solve this problem.!


    Regards,

    Huu Tuan


    • Edited by Huu Tuan Tuesday, June 21, 2011 3:16 AM update
    Tuesday, June 21, 2011 3:13 AM

Answers

  • Hi Huu,

    Did you mean the Approval manager as Task Approval manager.The Status Manager field contains the name of the enterprise resource who is to receive status updates for the current task from resources working in Microsoft Office Project Web Access. By default, the status manager is the user who originally published the new task to Microsoft Office Project Server 2007/2010. The status manager can be changed to any other status manager in this enterprise project. The list contains the names of all resources who are identified as status managers for the current project
    Here is the process to change the  Status Manager of task in a project:

    Change the Status Manager

    To change the Status Manager of the project, the new project manager must complete the following steps:

    1. Open the enterprise project in question in Project Professional 2010.

    2. Apply any Task view, such as the Gantt Chart view.

    3. Right-click on the column header to the right of the Task Name column and select Insert Column from the shortcut menu.

    4. Select the Status Manager field from the list of available fields.

    The system inserts the Status Manager field to the right of the Task Name field.

    5. Click the Status Manager pick list and select your name from the list for every regular task that you must manage.

    Note: You do not need to change the Status Manager value for summary tasks.  In addition, keep in mind that the Status Manager pick list includes the names of all other Status Managers in the project, plus your own name. If you are the third manager to open the project, for example, the Status Manager pick list includes the names of the first two managers, along with your name.

    6. Save the changes to your enterprise project.

    7. Click the File tab and then click the Publish button on the Information page in the Backstage menu. 



    Thanks, Amit Khare |EPM Consultant| Blog: http://amitkhare82.blogspot.com http://www.linkedin.com/in/amitkhare82
    • Marked as answer by Huu Tuan Tuesday, June 21, 2011 6:58 AM
    Tuesday, June 21, 2011 5:13 AM

All replies

  • Hi Huu,

    Did you mean the Approval manager as Task Approval manager.The Status Manager field contains the name of the enterprise resource who is to receive status updates for the current task from resources working in Microsoft Office Project Web Access. By default, the status manager is the user who originally published the new task to Microsoft Office Project Server 2007/2010. The status manager can be changed to any other status manager in this enterprise project. The list contains the names of all resources who are identified as status managers for the current project
    Here is the process to change the  Status Manager of task in a project:

    Change the Status Manager

    To change the Status Manager of the project, the new project manager must complete the following steps:

    1. Open the enterprise project in question in Project Professional 2010.

    2. Apply any Task view, such as the Gantt Chart view.

    3. Right-click on the column header to the right of the Task Name column and select Insert Column from the shortcut menu.

    4. Select the Status Manager field from the list of available fields.

    The system inserts the Status Manager field to the right of the Task Name field.

    5. Click the Status Manager pick list and select your name from the list for every regular task that you must manage.

    Note: You do not need to change the Status Manager value for summary tasks.  In addition, keep in mind that the Status Manager pick list includes the names of all other Status Managers in the project, plus your own name. If you are the third manager to open the project, for example, the Status Manager pick list includes the names of the first two managers, along with your name.

    6. Save the changes to your enterprise project.

    7. Click the File tab and then click the Publish button on the Information page in the Backstage menu. 



    Thanks, Amit Khare |EPM Consultant| Blog: http://amitkhare82.blogspot.com http://www.linkedin.com/in/amitkhare82
    • Marked as answer by Huu Tuan Tuesday, June 21, 2011 6:58 AM
    Tuesday, June 21, 2011 5:13 AM
  • Hi Amit Khare,

    Again, Thanks for ur supports. It's very quickly & correctly :)).

    Now! I can change status manager for specified task in my project.

     

    Tuesday, June 21, 2011 6:44 AM
  • Hi Huu and Amit.

     

    Changing the Status manager is a easy e quickly option, but if you have a large number of tasks, in diferent projects, and you want to act as a status manager just for a short time, the best way is to create a delegation.

    Instructions for that you can chank on: http://projectserverblogs.com/?p=4895

     

     

     

    Wednesday, July 20, 2011 9:04 PM
  • this did not work for me.  Just. did. not. work.  I opened the plans, changed the Status Manager, saved, published, closed, logged in to PWA, and the Approval Manager hasnt changed!!!!  Any idea why this wouldnt work for me?  I can log into the projects and see the status manager, and at the same time see a completely different person as Approval Manager in PWA.
    Friday, July 22, 2011 4:09 AM
  • Hello Patrick,

    Did you verify that Project publish was successful in Manage cube in PWA> Server settings > Manage Queue?
    Also, Just to make sure to clean the Project pro cache & do the same excercise & verify.


    Thanks, Amit Khare |EPM Consultant| Blog: http://amitkhare82.blogspot.com http://www.linkedin.com/in/amitkhare82
    Friday, July 22, 2011 5:07 AM
  • Thanks Amit!  I think that might be the problem.  I just tried Publishing and got a timeout error (we've had real issues with Publishing - keep getting connection timeout errors, i think that is server-side..).  The plans do save successfully, and they say "all offline jobs synced to server" in the status area.  Also, if i force checkin the project and then check them out as someone else, add the Status Manager column, the status managers are set correctly.  Doesnt that mean the plans are saved correctly on the server?  Or can the plans be saved successfully, but the changes not Published to PWA..?  I can see that might be happening..
    Friday, July 22, 2011 9:36 AM
  • Yes, If project is not published completely or having issues in publish like you mentioned , You will not get the updated data on PWA. If you force check in the project , You may loose the data.
    On the point 2, You are right if the project is saved but having some issues in publish, You will see the the sync issue in MS project data which you pull via connecting to project server which gets the data from Draft Database (your saved data) but PWA shows the data from Published database.

    Hope that helps.
    Please mark as resolved if I've answered your question, vote for it as helpful to help other user's to find a solution quicker
    Thanks, Amit Khare |EPM Consultant| Blog: http://amitkhare82.blogspot.com http://www.linkedin.com/in/amitkhare82
    Friday, July 22, 2011 11:20 AM
  • Hi AMit, How do define a resource(s) as a status manager either at Project level or at Global level?

    Thanks, Jana

    Monday, November 7, 2011 4:44 PM
  • I am attempting to follow the instructions above and was successful until I reached the step where I would choose a different status manager.  I need to choose the actual project Manager for this project, but he is not in the drop down list.  Where is this list being derived from?
    Wednesday, September 12, 2012 12:59 PM
  • tkgerdie --
     
    If you are currently the Status Manager of the project, this system DOES NOT allow you to select anyone else as the Status Manager.  Instead, the other person must open the project and set themselves as the Status Manager.  This is how the software works, and you cannot change this functionality.  Hope this helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Thursday, September 13, 2012 3:09 AM
    Moderator