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using local or enterprise calendars in Project Server: best practices RRS feed

  • Question

  • For our Project Server system, we did not change the default settings concerning calendars, so that it is not possible to create local calendars for projects but people must use the available enterprise calendars.

    We explicitly did this because there are lots of warnings in the net concerning free use of calendars in a project server environment.

    Nevertheless, people are urgently asking for being able to set up local calendars. Reason is that there are special settings necessary for their projects. Examples:

    Some of the resources are in another country, so the bank holidays differ.

    Our customer does not want us to do anything in July and August, so there is a forced project holiday for this time.

    We want people to work on three special saturdays, but not on the other saturdays.

    What are the advantages/disadvantages of using central/local calendars. What do you advise to do concerning the special necessities for special projects?

    Any help on this would be highly appreciated.

    Sylvia

    Tuesday, October 6, 2015 10:01 AM

Answers

  • Sylvia --

    You basically have two choices:

    • The Project Server administrator sets up all custom calendars required for users in your Project Server instance.  This means your administrator would need to create the custom calendars you indicate in your question, along with customizing the enterprise Standard calendar with the alternate work days and July/August nonworking period.  This is more work for your Project Server administrators, but it maintains a disciplined use of the system.
    • Allow your PMs to create their own local calendars as needed.  This is certainly less work for your Project Server administrators, but it also means you are losing some control over the usage of your Project Server instance.

    Hope this helps.


    Dale A. Howard [MVP]

    • Marked as answer by Sylvia___ Wednesday, October 7, 2015 5:36 AM
    Tuesday, October 6, 2015 1:00 PM
    Moderator

All replies

  • Sylvia --

    You basically have two choices:

    • The Project Server administrator sets up all custom calendars required for users in your Project Server instance.  This means your administrator would need to create the custom calendars you indicate in your question, along with customizing the enterprise Standard calendar with the alternate work days and July/August nonworking period.  This is more work for your Project Server administrators, but it maintains a disciplined use of the system.
    • Allow your PMs to create their own local calendars as needed.  This is certainly less work for your Project Server administrators, but it also means you are losing some control over the usage of your Project Server instance.

    Hope this helps.


    Dale A. Howard [MVP]

    • Marked as answer by Sylvia___ Wednesday, October 7, 2015 5:36 AM
    Tuesday, October 6, 2015 1:00 PM
    Moderator
  • Thanks a lot for your advise. Beside the bigger amount of work for the administrators, I was worried about the impact of having local schedules on overall resource management.
    Wednesday, October 7, 2015 5:40 AM