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OWA Users Mailbox Size Inceasing RRS feed

  • Question

  • Hi Guyz,

    Hope ur all doing good. I have a query regarding OWA, we have so many remote users who only uses OWA and cannot use outlook. Now their mailbox size are increasing, is there any way to archive their emails and still allowing them to access their archived emails as well? Cannot use outlook and also dont have enough space to use Personal Archives option, please suggest any other solution or any tool 


    Virgo

    Monday, April 21, 2014 8:09 AM

Answers

  • Hi Virgo,

    I would like to verify your Exchange version at first. If you use Exchange server 2010, I recommend you use online archive to reduce your organization’s storage requirements.

    Cloud-based archive mailboxes are similar to an on-premises archive mailbox. Using Outlook 2007, 2010 or OWA, users are able to access older messages and content in the archive transparently, without requiring any additional configuration on their computers.

    For more information, here is a useful article for your reference.

    Understanding Exchange Online Archiving

    http://technet.microsoft.com/en-us/library/hh529934(v=exchg.141).aspx

    Hope it helps.

    Best regards,
    Amy


    Amy Wang
    TechNet Community Support

    • Marked as answer by Zain Virgo Saturday, April 26, 2014 4:13 PM
    Tuesday, April 22, 2014 6:08 AM
    Moderator

All replies

  • Well the main question is why you want to archive the data in the first place? If they're accessing the email via webmail then what ever you do the messages will have to remain in Exchange, since there's no way for those users to access email exported in a .pst file. Obviously that means there's little point archiving if the aim is to reduce the overall amount of disk space used by Exchange. Additionally, I can't imagine their mailboxes are large enough that Exchange can't handle the size of them.

    However, if you wanted to do something like reduce the amount of data being backed up, by spitting the old messages out of the mailbox store holding them, then I guess one option would be to export those messages into a separate "archive" mailbox for each user. That way if you have multiple mail stores configured you could move those archive mailboxes to a different store, with perhaps a smaller backup frequency etc.

    Since OWA does allow users to open additional mailboxes that they have permission to, so long as you granted the users full mailbox permissions to their corresponding archive mailbox, they could then access the old data from OWA still. You can export the messages using New-MailboxExportRequest http://technet.microsoft.com/en-us/library/ff607299(v=exchg.150).aspx and specify the period of time you want to archive. I can't see a method to directly archive from one mailbox to another, but you could use that to archive to .pst on the server, and then use New-MailboxImportRequest http://technet.microsoft.com/en-us/library/ff607310(v=exchg.150).aspx to import it into the archive mailbox.

    Monday, April 21, 2014 9:19 AM
  • Thanks Keith for such a descriptive reply, actually main aim behind all this is to save storage, have not much budget to increase the Exchange Storage. Would be better if found some way to store archived emails on different Server (network shared) and then open archive from there as we do for outlook users. 


    Virgo

    Monday, April 21, 2014 10:32 AM
  • Here I find a list of email archiving service providers.

    Most of them available with free demo.

    You can check if it helps you :http://www.msexchange.org/software/Email-Archive-Storage/0.1.0/

    Tuesday, April 22, 2014 4:40 AM
  • Hi Virgo,

    I would like to verify your Exchange version at first. If you use Exchange server 2010, I recommend you use online archive to reduce your organization’s storage requirements.

    Cloud-based archive mailboxes are similar to an on-premises archive mailbox. Using Outlook 2007, 2010 or OWA, users are able to access older messages and content in the archive transparently, without requiring any additional configuration on their computers.

    For more information, here is a useful article for your reference.

    Understanding Exchange Online Archiving

    http://technet.microsoft.com/en-us/library/hh529934(v=exchg.141).aspx

    Hope it helps.

    Best regards,
    Amy


    Amy Wang
    TechNet Community Support

    • Marked as answer by Zain Virgo Saturday, April 26, 2014 4:13 PM
    Tuesday, April 22, 2014 6:08 AM
    Moderator
  • Hi,

    Thanks all of you for the support, actually I have got a very vogue requirement, these branch users cannot use outlook, they already have 10GB mailbox limit which is getting full. Using any third party solution or Office 365 archiving will they be able to forward any old archived email right from there?


    Virgo


    • Edited by Zain Virgo Tuesday, April 22, 2014 11:52 AM
    Tuesday, April 22, 2014 11:52 AM