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How to apply retention policy on Mail Store RRS feed

  • Question

  • I want to apply a retention policy to all mailboxes in our organization. I want this to apply to the Inbox, Sent Items folder and Deleted Items folder for every account.

    We are running Exchange 2007. What we want is for anything older than 1 year to be permanently deleted from the Inbox, Sent Items and Deleted Items. We only want email to be affected. We don't want the policy to touch anything but email, no contacts etc.

    We also want to test this obviously so if there is a way to apply this policy to just one mailbox to test and a way to apply the policy to all mailboxes once we are set that would be awesome.

    Thanks

    • Moved by emma.yoyo Wednesday, February 20, 2013 8:20 AM Exchange 2007
    Tuesday, February 19, 2013 7:28 PM

Answers

  • Please use MRM in exchange 2007 for creating policy.

    http://www.msexchange.org/articles-tutorials/exchange-server-2007/compliance-policies-archiving/exchange-2007-messaging-records-management-part1.html

    http://www.windowsitpro.com/article/compliance/using-mrm-to-manage-mailboxes-100499

    and if you want the policy applied to all mailboxes then run the below shell cmdlet

    Get-Mailbox -ResultSize unlimited | Set-Mailbox -ManagedFolderMailboxPolicy "Policy name"

    If u want for a specific database then

    Get-Mailbox | Where{$_.Database -eq "ServerName\StorageGroupName\DatabaseName"} | Set-Mailbox -ManagedFolderMailboxPolicy "Policy Name"

     

     


    Ahmed Ali

    • Marked as answer by emma.yoyo Monday, February 25, 2013 2:23 AM
    Thursday, February 21, 2013 7:01 AM
  • We also want to test this obviously so if there is a way to apply this policy to just one mailbox to test and a way to apply the policy to all mailboxes once we are set that would be awesome.

    Hi Saint Jack,

    You can run the Get-Mailbox | Set-Mailbox,

    for more information, please see:

    Applying Managed Folder Policy to more than one user

    http://exchangepedia.com/2007/05/applying-managed-folder-policy-to-more-than-one-user.html


    Frank Wang
    TechNet Community Support

    • Marked as answer by emma.yoyo Monday, February 25, 2013 2:23 AM
    Thursday, February 21, 2013 7:14 AM

All replies

  • This would go for any user created subfolders as well. We are going to apply a policy that will not allow the users to create any personal pst files on their office computers or on a mapped network share but, I want to make sure that we are not letting users circumvent the policy by creating a personal folder in the mailbox that would not be included in the policy.

    Thanks again.

    Tuesday, February 19, 2013 7:30 PM
  • Please use MRM in exchange 2007 for creating policy.

    http://www.msexchange.org/articles-tutorials/exchange-server-2007/compliance-policies-archiving/exchange-2007-messaging-records-management-part1.html

    http://www.windowsitpro.com/article/compliance/using-mrm-to-manage-mailboxes-100499

    and if you want the policy applied to all mailboxes then run the below shell cmdlet

    Get-Mailbox -ResultSize unlimited | Set-Mailbox -ManagedFolderMailboxPolicy "Policy name"

    If u want for a specific database then

    Get-Mailbox | Where{$_.Database -eq "ServerName\StorageGroupName\DatabaseName"} | Set-Mailbox -ManagedFolderMailboxPolicy "Policy Name"

     

     


    Ahmed Ali

    • Marked as answer by emma.yoyo Monday, February 25, 2013 2:23 AM
    Thursday, February 21, 2013 7:01 AM
  • We also want to test this obviously so if there is a way to apply this policy to just one mailbox to test and a way to apply the policy to all mailboxes once we are set that would be awesome.

    Hi Saint Jack,

    You can run the Get-Mailbox | Set-Mailbox,

    for more information, please see:

    Applying Managed Folder Policy to more than one user

    http://exchangepedia.com/2007/05/applying-managed-folder-policy-to-more-than-one-user.html


    Frank Wang
    TechNet Community Support

    • Marked as answer by emma.yoyo Monday, February 25, 2013 2:23 AM
    Thursday, February 21, 2013 7:14 AM