Room/Resource mailbox - manual approvals aren't recognized as "busy" RRS feed

  • Question

  • Hi

    We have a number of resource or "Room" mailboxes setup with auto-approvals. Users can book the room and if available it will auto-accept, if unavailable it will auto decline.

    I have also setup delegates on those rooms so that when reoccurring meetings are booked and conflict with a single meeting they go to those individuals to manually approve. I'm not sure when else they will get manual approvals but that is the scenario I have found to happen.

    This all appears to work fine but...

    When those meetings are manually approved (and I can see the meeting in the calendar, "Approved by Jo Bloggs on 09/05/2013 13:42"), if scheduling another meeting for a day and time when this reoccurring meeting happens, the room scheduler does not seem to recognize that this room is busy.

    Please see attached pictures,

    The First should show the meeting scheduler showing availability of the room

    The Second should show the difference in appearance between the auto-accepted meetings and the manually approved one (white stripe down the side?)
    You can also see the approved booking between 0900 and 1800 but 2 other meetings auto-accepted which conflict.

    Has anyone come across this previously? It only seems to happen with manually approved meetings (but manually approved by the authorized delegates)

    Thursday, May 9, 2013 12:54 PM

All replies

  • Hi,

    Please run the following cmdlet, I want to confirm the configuration.

    Get-CalendarProcessing -identity xxx |fl


    Wendy Liu
    TechNet Community Support

    Sunday, May 12, 2013 12:11 PM
  • Hi Wendy

    I recognize that command and have ran it before but this time I am getting an error, something I'm doing wrong maybe?

    [PS] C:\Windows\system32>Get-CalendarProcessing

    Get-CalendarProcessing : The term 'Get-CalendarProcessing' is not recognized
    as the name of a cmdlet, function, script file, or operable program. Check the
    spelling of the name, or if a path was included, verify that the path is
    correct and try again.
    At line:1 char:1
    + Get-CalendarProcessing
    + ~~~~~~~~~~~~~~~~~~~~~~
        + CategoryInfo          : ObjectNotFound: (Get-CalendarProcessing:String)
       [], CommandNotFoundException
        + FullyQualifiedErrorId : CommandNotFoundException

    I'm running Exchange Management Shell as Administrator, exchange 2007

    Thursday, May 16, 2013 12:41 PM
  • I Think this is what you want:

    [PS] C:\Windows\system32>Get-MailboxCalendarSettings Meeting Room |fl

    AutomateProcessing                  : AutoAccept
    AllowConflicts                      : False
    BookingWindowInDays                 : 730
    MaximumDurationInMinutes            : 1440
    AllowRecurringMeetings              : True
    EnforceSchedulingHorizon            : True
    ScheduleOnlyDuringWorkHours         : False
    ConflictPercentageAllowed           : 0
    MaximumConflictInstances            : 0
    ForwardRequestsToDelegates          : True
    DeleteAttachments                   : True
    DeleteComments                      : False
    RemovePrivateProperty               : True
    DeleteSubject                       : False
    DisableReminders                    : True
    AddOrganizerToSubject               : True
    DeleteNonCalendarItems              : True
    TentativePendingApproval            : True
    EnableResponseDetails               : True
    OrganizerInfo                       : True
    ResourceDelegates                   : {CompanyName.com/Domain
                                          Users/UK/Person A,
                                          CompanyName.com/Domain Users/UK/Person
                                          B, CompanyName.com/Domain
                                          Users/UK/Person C}
    RequestOutOfPolicy                  :
    AllRequestOutOfPolicy               : False
    BookInPolicy                        :
    AllBookInPolicy                     : True
    RequestInPolicy                     :
    AllRequestInPolicy                  : False
    AddAdditionalResponse               : True
    AdditionalResponse                  : <FONT size=2 face=Tahoma>Please contact
                                          Person C or Person B&nbsp;if you
                                          have any problems regarding the room
                                          reservation </FONT><A href="mailto:person.
                                          C@CompanyName.com"><FONT size=2 f
                                          m</FONT></A><FONT size=2
                                          face=Tahoma>&nbsp;or </FONT><A href="mail
                                          size=2 face=Tahoma>Person.B@company
                                          name.com</FONT></A><FONT size=2
                                          face=Tahoma> </FONT>
    RemoveOldMeetingMessages            : True
    AddNewRequestsTentatively           : True
    ProcessExternalMeetingMessages      : False
    DefaultReminderTime                 : 15
    RemoveForwardedMeetingNotifications : False
    Identity                            : CompanyName.com/Misc_Accounts/EU
                                          Rooms/Meeting Room
    IsValid                             : True
    ObjectState                         : Unchanged

    [PS] C:\Windows\system32>

    Thursday, May 16, 2013 12:47 PM