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Format Painter - Word 2010 - Not copying paragraph formatting RRS feed

  • Question

  • I looked through the following link but did not see anything helpful:

    https://social.technet.microsoft.com/Forums/office/en-US/8ac8c7b1-6586-4248-b686-f8cb58dd55ba/format-painter-in-word-2010-does-not-hold-all-formatting-for-text-anything-change?referrer=http://social.technet.microsoft.com/Forums/office/en-US/8ac8c7b1-6586-4248-b686-f8cb58dd55ba/format-painter-in-word-2010-does-not-hold-all-formatting-for-text-anything-change?referrer=http://social.technet.microsoft.com/Forums/office/en-US/8ac8c7b1-6586-4248-b686-f8cb58dd55ba/format-painter-in-word-2010-does-not-hold-all-formatting-for-text-anything-change?referrer=http://social.technet.microsoft.com/Forums/office/en-US/8ac8c7b1-6586-4248-b686-f8cb58dd55ba/format-painter-in-word-2010-does-not-hold-all-formatting-for-text-anything-change?forum=word

    My problem is:

    1. I set the Before/After spacing in the first paragraph

    2. I highlight the entire paragraph and double click the Format Painter icon

    3. I highlight the entire paragraph elsewhere in the document that I want to reformat. The pointer is still indicating that the format painter is active.

    4. The "reformatted" paragraph still retains it's original spacing.

    Friday, November 7, 2014 5:12 PM

Answers

All replies

  • You could try the built-in shortcuts Ctrl+Shift+C (copy formatting) and Ctrl+Shift+V (paste formatting) instead. Verify that the spacing gets applied (for example by looking in the Paragraph dialog box).

    Note that the default in recent versions of Word is to suppress the spacing at the beginning of a page (unless the page also starts a new section). Also, when two paragraphs whose spacing are different "meet," Word applies only the larger of Spacing After and Spacing Before, not both as older versions used to do.


    Stefan Blom, Microsoft Word MVP

    Sunday, November 9, 2014 6:21 PM
  • Instead of highlighting (selecting) entire paragraphs, try simply putting your selection point (cursor) in each paragraph with nothing selected. (If your selection on either end is a little off, you will not transfer paragraph formatting.)

    Even better, use Styles. This is what they are for.

    Understanding Styles in Microsoft Word

    Tips for Understanding Styles in Word by Shauna Kelly


    Charles Kenyon Madison, WI

    Tuesday, November 11, 2014 1:52 PM
  • As Charles suggested, using styles is the best approach to formatting, in the long run.


    Stefan Blom, Microsoft Word MVP

    Thursday, November 13, 2014 9:17 AM
  • Do future updates include a paragraph painter function in the submenus?
    Wednesday, January 23, 2019 3:48 PM
  • Do future updates include a paragraph painter function in the submenus?

    No one here can predict the future.

    The original poster was perhaps asking about space-before formatting at the start of a new page that is not the start of a new section. Space Before Heading at beginning of page - Using Frames

    The Format Painter does paint paragraph formatting if you know what you are doing.

    Using styles is much more reliable.


    Charles Kenyon Madison, WI


    Wednesday, January 23, 2019 9:33 PM