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Editing Multiple projects on Server RRS feed

  • Question

  • Hi there,

    I'm sure there's an easy answer to this, but I can't find the answer.

    I need to edit multiple projects/resource allocation from one view.

    My method: 

    1. Open Project Centre

    2. Ctrl+ select multiple projects

    3. Open in Proj Professional 2010

    4. Make changes to projects.

    5. Publish. 

    When I Publish, the Project Centre shows that multiple projects have merged into the newly Published file. How do I make edits to multiple projects without having them merged into the new file?


    Thursday, September 13, 2012 2:23 AM

Answers

  • nicholaswan --
     
    When you open multiple projects simultaneously from the Project Center, the system automatically creates a master project for you.  This allows you to edit all of the projects in a single view, as you know.  When you saved and published the master project, this created the new file that you see.  You cannot have it both ways.  If you want to simultaneously edit a group of projects in one view, you must use a master project.  This will allow you to save and publish all of the projects simultaneously as well.  You cannot accomplish what you want without a master project.  Hope this helps.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Thursday, September 13, 2012 2:59 AM
    Moderator

All replies

  • nicholaswan --
     
    When you open multiple projects simultaneously from the Project Center, the system automatically creates a master project for you.  This allows you to edit all of the projects in a single view, as you know.  When you saved and published the master project, this created the new file that you see.  You cannot have it both ways.  If you want to simultaneously edit a group of projects in one view, you must use a master project.  This will allow you to save and publish all of the projects simultaneously as well.  You cannot accomplish what you want without a master project.  Hope this helps.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Thursday, September 13, 2012 2:59 AM
    Moderator
  • Hi Dale,

    The problem I have with having to save a new master everytime, is that if each time I'm adding a new project to the master, the new master files starts to create a strange heirarchical format. E.g. Lets say I've created a Master 2 by opening Proj 3 and Master 1

    * Master 2

    ** Proj 3

    ** Master 1

    *** Proj 1

    *** Proj 2

    Don't know if my diagram will make sense to you, but it starts looking very untidy. Is there a way when creating a master over a master is to maintin a two layer heirarchy.

    E.g.

    * Master 1

    ** Proj 1

    ** Proj 2

    ** Proj 3

    Much appreciated

    Thursday, September 13, 2012 5:05 AM
  • nicholaswan --
     
    Your process is flawed, my friend.  Once you have created the master project, you should not continue trying to open projects from the Project Center.  Instead, use File > Open in Microsoft Project 2010.  To add another project to the master project, you should click Project > Subproject, select the project to add, and then click the Insert button.  Hope this helps.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Thursday, September 13, 2012 12:54 PM
    Moderator
  • Hi Dale,

    I'm having an issue when using this method.

    In the master view, I am unable to use the Resource>Insert>Add Resources function to find a resource. I liked this Add resource function as it let me match resources and grouped by lets say Department.

    I don't want to use the Resource>Assignments>Assign Resources function since you cant find people from  a custom group. Either way, the resources are greyed out.

    Is there a way I can use the 'Add Resources' feature in the master view? Maybe there's a setting i need to switch on?

    Your help is much appreciated

    Friday, September 14, 2012 3:14 AM
  • nicholaswan --
     
    Are you trying to use the Build Team from Enterprise feature?  That is how to add an enterprise resource to your project, no matter whether it is a master project or a subproject.  Let us know and we will try to help.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Friday, September 14, 2012 5:44 PM
    Moderator
  • Hi Dale,

    Yes it is the Build Team from Enterprise feature that I'm trying to use.

    When I click on the subproject, the Build Team from Enterprise option is greyed out.

    Sunday, September 16, 2012 9:29 PM