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Alerts and reminders to the project manager RRS feed

  • Question

  • So far the alerts and reminders are meant only for team members. In other words they can only be sent to the assigned resources. 

    My question, is it possible to have alerts and reminders for project manager, where he or she is not assigned for any tasks.

    Thank you.

    Wednesday, March 18, 2015 4:03 AM

Answers

  • dedyandy,

    Are you using Project Online or Project Server On-Prem?

    In Project Online there are no alerts, period. You will have to set up your workflows or other mechanisms for alerts.

    In Project Server On-Prem, you are correct, most alerts are for resources assigned to tasks. Here are few alerts you can get as a PM, out of box:

    Alert me when team members: 

    • Submit New Tasks and Assignments
    • Reassign Tasks
    • Update Tasks

    Any other alerts, you will have to write your own code, or workflows.


    Cheers,

    Prasanna Adavi, Project MVP

    Blog:   Podcast:    Twitter:    LinkedIn:   

    • Marked as answer by dedyandy Wednesday, April 22, 2015 8:24 AM
    Wednesday, March 18, 2015 4:54 PM
    Moderator
  • Looks like Task Notification for Project Online is already on the roadmap, for O365 dev team: http://roadmap.office.com/en-us#I-215-15351

    So, if you can wait some time, this will be a out of the box functionality.

    If not, here is a 'work-around' that you can use to set up alerts in Project Online. http://blogs.technet.com/b/projectsupport/archive/2014/01/14/project-online-notifications-and-reminders.aspx

    You can modify this approach to suit your needs for Project Managers.


    Cheers,

    Prasanna Adavi, Project MVP

    Blog:   Podcast:    Twitter:    LinkedIn:   

    • Marked as answer by dedyandy Thursday, April 23, 2015 2:01 AM
    Wednesday, April 22, 2015 2:42 PM
    Moderator

All replies

  • dedyandy,

    Are you using Project Online or Project Server On-Prem?

    In Project Online there are no alerts, period. You will have to set up your workflows or other mechanisms for alerts.

    In Project Server On-Prem, you are correct, most alerts are for resources assigned to tasks. Here are few alerts you can get as a PM, out of box:

    Alert me when team members: 

    • Submit New Tasks and Assignments
    • Reassign Tasks
    • Update Tasks

    Any other alerts, you will have to write your own code, or workflows.


    Cheers,

    Prasanna Adavi, Project MVP

    Blog:   Podcast:    Twitter:    LinkedIn:   

    • Marked as answer by dedyandy Wednesday, April 22, 2015 8:24 AM
    Wednesday, March 18, 2015 4:54 PM
    Moderator
  • Hi Prasanna,

    I have replied to you, and waited for your reply, but as a matter of fact my reply is gone.

    Let me rewrite my reply to you. I use Project Online. It seems that I have to write my own code or workflows as you have said. Could you tell me how do I do it? I am a web based application developer, but I have no experience writing code and workflows in Microsoft Applications.

    Much appreciated for your help.

    Andy.


    • Edited by dedyandy Wednesday, April 22, 2015 3:29 AM not complete
    Wednesday, April 22, 2015 3:28 AM
  • Looks like Task Notification for Project Online is already on the roadmap, for O365 dev team: http://roadmap.office.com/en-us#I-215-15351

    So, if you can wait some time, this will be a out of the box functionality.

    If not, here is a 'work-around' that you can use to set up alerts in Project Online. http://blogs.technet.com/b/projectsupport/archive/2014/01/14/project-online-notifications-and-reminders.aspx

    You can modify this approach to suit your needs for Project Managers.


    Cheers,

    Prasanna Adavi, Project MVP

    Blog:   Podcast:    Twitter:    LinkedIn:   

    • Marked as answer by dedyandy Thursday, April 23, 2015 2:01 AM
    Wednesday, April 22, 2015 2:42 PM
    Moderator
  • Thanks a lot for your help.

    Regards,

    Andy.

    Thursday, April 23, 2015 2:03 AM