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Access to document links without adding users to site RRS feed

  • Question

  • We have documents stored in a SharePoint library and would like to be able to provide members of other teams access to the documents without having to add all of the users to the site.  We would like to provide access to specific documents by unlinking links.

    Is there a way to do something like this?

    Thursday, April 12, 2012 1:29 AM

Answers

  • Hi,

    I agree with Rahul Rashu.

    Link to a document would not break permissions.  The link takes you to another site and if the user does not have permission to that file or site they would not be allowed in. It means that you also need permission on the original site.

    So I suggest you enable anonymous access on your site or list.

    For more information about how to enable anonymous access in SharePoint, please refer to the following article:

    Enable anonymous access

    http://office.microsoft.com/en-us/help/HA101130181033.aspx

    Thanks,

    Rock Wang

    Forum Support

    Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.


    Rock Wang TechNet Community Support


    Friday, April 13, 2012 2:01 AM

All replies

  • Hello,

    There are some options that I can think of:

    1. Use a links web part and you can add the links in there

    2. Use content query web part and point out the document library

    Hope the information helps!


    Thanks & Regards, Chandra Shekhar

    Thursday, April 12, 2012 2:04 AM
  • Hi,

    In your scenario I would suggest to implement anonymous access.

    You can refer this here:

    http://office.microsoft.com/en-us/windows-sharepoint-services-help/enable-anonymous-access-HA010113018.aspx

    I hope this will help you out.


    Thanks, Rahul Rashu

    Thursday, April 12, 2012 6:52 AM
  • To expand oin this, there is a "Link to Document" content type that may be of use in this scenario. 

    If permissions on the root documnet library are a concern, you can also "send the document" to another library, so that the copy is accessible and not the original.  An good perspective behind these is tha any changes to the original can be fed through to copies if this method is used.


    Steven Andrews | SharePoint Professional | http://www.twitter.com/backpackerd00d | https://baron72.wordpress.com/

    Thursday, April 12, 2012 9:32 AM
    Answerer
  • Hi,

    I agree with Rahul Rashu.

    Link to a document would not break permissions.  The link takes you to another site and if the user does not have permission to that file or site they would not be allowed in. It means that you also need permission on the original site.

    So I suggest you enable anonymous access on your site or list.

    For more information about how to enable anonymous access in SharePoint, please refer to the following article:

    Enable anonymous access

    http://office.microsoft.com/en-us/help/HA101130181033.aspx

    Thanks,

    Rock Wang

    Forum Support

    Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.


    Rock Wang TechNet Community Support


    Friday, April 13, 2012 2:01 AM
  • Hi,

    I just want to say hi to know if our replies are helpful to you. If you have any questions, feel free to reply to the forum.

    Thanks,

    Rock Wang

    Forum Support

    Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact tnmff@microsoft.com.



    Rock Wang TechNet Community Support

    Monday, April 16, 2012 2:01 AM