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Creating New Rule in Excahnge 2013 For Location Wise Email Blocking

    Question

  • Hi,

    I would like to create new rule in exchange 2013 admin console(ECP), for one our Client requirement.

    Here is the Requirement.

    We have four Sites in different locations on same domain. Say for example, Two sites in USA location and other Two sites in UK location.

    Internal users who belongs to USA Sites will be sending email to one of our Client(XXXX) email id's, at the time they(internal User of USA) are copy marking our other location internal users also in "To or Cc or Bcc column" who belongs to UK sites.

    Condition is :

    1.) Internal users from USA location, should Only be able to send email to this client(XXXX).

    2.) Internal users from UK location, should Not able to send email to this client(XXXX).

    3.) If any user belongs to UK location is copy marked in "To or Cc or Bcc column" by the USA location users on sending email to client end(XXXX). Should have the follow below steps.

                  a.) Email should not be delivered to the UK internal users as well as to the client end. And there should be rejection message for reason not been delivered.

                  b.) Rejection reason message can be any draft message.

    4.) On one word to say is, If the client(XXXX) domain email address is there in "To or Cc or Bcc column" with UK location users email id's. Mail should be bounded back with rejection reason.

    Primary Reason Behind the Rule is :

    For security reasons and measures, Our client don't like to visible there information to UK location users at all. Also they don't want UK locations users copy marked in client communications emails.

     Could someone can assist me in creating new rule for this requirement.

    Thanks


    Thanks

    Thursday, December 22, 2016 10:08 AM

All replies

  • One method could be to use a contact card for your client communications, while placing a transport rule in Exchange to deny mail sent from X user to that particular client.
    Thursday, December 22, 2016 11:21 AM
  • Hi,

    let's assume you have 2 AD groups 'UK users' and 'USA users' and a contact 'ClientX'.
    You have to create two rules:
    1.  Allow only USA guys to send messages to client:
    condition: (if recipient is 'ClientX') and (Sender is a member of 'UK users')
    Do the following: reject message with explanation : "For security reasons and measures, Our client don't like to visible there information to UK location users at all. Also they don't want UK locations users copy marked in client communications emails."
    2. Reject messages to client with UK users as second recipients:
    condition: (if recipient is 'ClientX') and (if recipient is member of 'UK users')
    Do the following: reject message with explanation : "For security reasons and measures, Our client don't like to visible there information to UK location users at all. Also they don't want UK locations users copy marked in client communications emails."

    You can create those rules via ecp (to add second condition press 'more options' link) or via powershell.
     
    Thursday, December 22, 2016 11:21 AM