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Forgot to publish RRS feed

  • Question

  • A colleague spent a few days updating his project file in Project Server 2010, checking in carefully each time. Unfortunately he completely forgot to publish so that the PWA version is out of date.

    I can do a restore but am wondering where the 'latest' version of his file is currently being stored? I'd rather use that one than restore.

    Tuesday, July 10, 2012 12:53 PM

Answers

  • If you already restored an older version, then the data is probably lost unless the local cache has a more recent version. But, it sounds as though you probably clobbered that already too. To determine whether the data is still there, have the user checkout the project in PWA, then open the project client, select the Project Server connection and click the work offline button. Then try to open the project. In order to use this feature, you must have Project set to manually select the connection, not automatically connect to Project Server. If the data isn't in the local cache, it's time for a re-do. Lesson learned.

    Gary Chefetz, MCITP, MCP, MVP msProjectExperts
    Project and Project ServerFAQs
    Project Server Help BLOG



    Thursday, July 12, 2012 10:13 AM
    Moderator

All replies

  • Hi

    why should you?

    If you choose "edit" again you should get the current draft Version which should be the last one that was checked in. If you publish then, everything should be OK.

    The "latest" Version would be stored in the Archive database - if you have activated a scheduled backup.

    Regards

    Christoph

    Tuesday, July 10, 2012 12:57 PM
  • That is correct. The only trouble is that he checked in without publishing.

    He then edited it, saved it and checked in once again without publishing.

    A restore from the archive database produced an old version of the file which meant he was unable to find his 'latest' file.

    Does it make sense?

    Tuesday, July 10, 2012 1:13 PM
  • So you restored an elder Version of the plan because you thought that the data was lost?

    There might be another Version of the plan in the Archive database that has a more current state.

    Christoph

    Tuesday, July 10, 2012 1:18 PM
  • No, I checked it and there are no later versions.
    Tuesday, July 10, 2012 1:46 PM
  • HFprojects --
     
    Tell your colleague to open the project and publish it.  You are making this situation much too hard.  Hope this helps.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Tuesday, July 10, 2012 3:01 PM
    Moderator
  • Dale

    The challenge we have is that when he opens the project he sees that all his latest changes have not been saved! There is therefore no point in publishing it as it is the old version.

    We were wondering if Project Server saves "checked in" but unpublished projects? If not, then what is the point of publishing it, if PWA has the latest version and all that the publish does is to put it on the project's site?

    Hessel

    Tuesday, July 10, 2012 5:26 PM
  • HFProjects,

    Publishing makes the project data public via PWA and the Reporting infrastructure. Until publish occurs, the changes are only visible to the PM.

    Treb Gatte

    Tuesday, July 10, 2012 5:29 PM
    Moderator
  • Hessel --
     
    The PM needs to open the project in Microsoft Project 2010 and publish it.  He/she cannot do this from the Project Center page in PWA.  Hope this helps.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Tuesday, July 10, 2012 5:58 PM
    Moderator
  • @Dale:

    why should he not be able to publish the plan from the "schedule" PDP?

    Christoph

    Tuesday, July 10, 2012 6:25 PM
  • Dale

    The challenge we have is that when he opens the project he sees that all his latest changes have not been saved! There is therefore no point in publishing it as it is the old version.

    We were wondering if Project Server saves "checked in" but unpublished projects? If not, then what is the point of publishing it, if PWA has the latest version and all that the publish does is to put it on the project's site?

    Hessel

    Hi Hessel,

    Project Server has 4 databases.

    You save the plan into the draft database. this data is only visible from project professional or if you open the plan in PWA for editing.

    If you publish it i goes into published and reporting database and becomes in that current state visible for team members, managers and other people

    Christoph

    Tuesday, July 10, 2012 6:28 PM
  • Christoph --
     
    Thanks for asking.  The user created the problem by NOT publishing in Microsoft Project before he/she closed the project file.  Why then would you tell the user to go to the Schedule PDP and publish it there?  I believe the user needs to form the habit of saving and publishing his/her projects in Microsoft Project.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Wednesday, July 11, 2012 1:41 PM
    Moderator
  • If you already restored an older version, then the data is probably lost unless the local cache has a more recent version. But, it sounds as though you probably clobbered that already too. To determine whether the data is still there, have the user checkout the project in PWA, then open the project client, select the Project Server connection and click the work offline button. Then try to open the project. In order to use this feature, you must have Project set to manually select the connection, not automatically connect to Project Server. If the data isn't in the local cache, it's time for a re-do. Lesson learned.

    Gary Chefetz, MCITP, MCP, MVP msProjectExperts
    Project and Project ServerFAQs
    Project Server Help BLOG



    Thursday, July 12, 2012 10:13 AM
    Moderator
  • And for next time you don't need to publish and sometimes you will not want to - but as long as you always save before you check in then all edits will be safe on the server (and will get automatically archived every night if you have this set correctly).  Then publishing from PWA or Project Professional or programtically all do the same thing - take the working data from the draft database and publish it to the published database.  I know of some companies that customize archiving to backup an archive copy after each save - this might not be a bad idea if your users are not familiar with the workings of Project Server.

    Best regards,

    Brian.


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    Friday, July 13, 2012 11:04 PM
    Owner