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Uploading an updated project plan in an MS Project Enterprise 2007 Environment RRS feed

  • Question

  • I am currently part of a team that are creating an MS Project Enterprise Environment with a PWA front end, and a question has arisen around uploading an updated plan that has been modified offline, version controlling if you like. If this plan has had some major changes added to it and is uploaded, at the same time team members are updating timesheets for example what impact would this have on the plan new/previous and on the timesheet entries?

    Any input/suggestions would be greatly appreciated.

    Many Thanks

    David

    Wednesday, September 7, 2011 10:19 AM

Answers

  • Hello David,

    As per usual, it depends on the change, but pragmatically, a PM would hopefully only be changing tasks that are not being worked on currently (if you are planning work that is currently in progress, your process needs working on!).  So any changes that are not being edited by a TM will be okay (ie adding new tasks, modifying tasks that are not being updated by a team member will be okay.  However, if you do modify as task that has an update that is awaiting approval by you as the status manager, then you should do the following.

    1.  Update the plan via MS Project - this is your latest plan and hence this is "the state of play"

    2.  Accept any updates via the Approval process.  Updates will override any changes you have made to a task - ie they will write Actual Work, Actual Start, Actual Finish etc.  As the PM you have the right to accept reject the approval.

    3.  You really need to be very careful with a process where you delete tasks are currently being worked on.

    Other users will have other opinions, but I always set the process up to ensure users do not do 3. above.


    Ben Howard [MVP] blog | web
    Wednesday, September 7, 2011 8:54 PM
    Moderator