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MS Project - getting summary tasks with .5 days RRS feed

  • Question

  • Hello, I set up my project schedule to be fixed duration, not effort driven, New tasks are NOT effort driven.

    I have created the tasks, set my predecessors and successors, set the duration (in days), assigned resources and now for some reason the summary days add up to .5 but each of the days are whole days.

    Why is this happening?

    example, where is it getting the .5 days from?  The days are all whole.

    Task Name Duration Start Finish Predecessors Resource Names
    Unit Testing 24.5 days Fri 4/5/13 Thu 5/9/13
       EmailReceiver 1 day Fri 4/5/13 Mon 4/8/13 43,55 Balaji
       OCR Services 2 days Tue 4/9/13 Thu 4/11/13 57,45 Balaji
       ALM Changes 2 days Wed 4/17/13 Fri 4/19/13 58,51 Balaji
       OCR 1 day Mon 4/15/13 Mon 4/15/13 41 OCR Domestic,OCR Offshore
       Configuration 1 day Wed 4/10/13 Wed 4/10/13 52 Kevin
       Perform Full Cycle Testing 3 days Fri 4/19/13 Wed 4/24/13 57,58,59,60,61,55 Balaji,Carlex,Kevin,OCR ,OCR o
       Document Unit Test Results 2 days Wed 4/24/13 Fri 4/26/13 62 Carlex,Kevin,OCR d,OCR o
       Create Roll Doc for UAT Migration 1 day Wed 4/24/13 Thu 4/25/13 62 Balaji
       Send Unit Test Results and Roll Doc to PMO for review 1 day Fri 4/26/13 Mon 4/29/13 63,64 Balaji
       Review Unit Test Results and Roll Doc 1 day Mon 4/29/13 Tue 4/30/13 65 Linda
       Unit Test Result Review with GP SBU 1 day Tue 4/30/13 Wed 5/1/13 66 Landon,Linda
       Demo Review with GP Client 1 day Wed 5/1/13 Thu 5/2/13 67 Angela,Balaji,Carlex,Kevin,Landon,Linda,OCR d
       M: SBU/Client Unit Test Result Approval 0 days Thu 5/2/13 Thu 5/2/13 68 Customer,Customer
       Submit Request to Project Review Board for Unit Test Result and Roll Doc review 1 day Thu 5/2/13 Fri 5/3/13 69 Linda
       Project Review Board Meeting only on Thursdays 1 day Thu 5/9/13 Thu 5/9/13 70 Linda,Balaji
       M: Project Review Board Approval 0 days Thu 5/9/13 Thu 5/9/13 71 Project Board
    Friday, March 1, 2013 6:32 PM

Answers

  • Hi,

    changing the date format to show time as well will help to narrow down the issue further. This will show start and end time for eack task and would help to understand which task/resource is causing this. Let us know if you find anything odd in start and end time.

    File >> Options >> General >> Date Format

    Thanks,

    Kiran K.

    Friday, March 1, 2013 8:10 PM
  • Pardon me for bumping in here - but if you look at the start and finish for the "Unit Testing" tasks - it starts at 1:00 pm on 4/5 and finishes at 5:00 pm on 5/9 - that is where you are getting the 1/2 day in the summary.  It's difficult to tell much more because although we can see the predecessor information, without task IDs to reference - the predecessors mean very little.

    Julie

    Friday, March 1, 2013 11:29 PM
    Moderator
  • You are Welcome!

    You are getting 24.5 as duration for that summary task because Project calculates the duration of a summary task as the total work time between the earliest start date and latest finish date of its subtasks. So in this case it is earliest start time is 4/5/13 1:00 PM and Latest Finish is 5/9/13 5:00 PM. So even though subtasks has all whole days it will show summary task in .5 due to the earliest start time is 1:00 PM and latest finish time is 5:00 PM

    Hope this helps.

    Thanks,

    Kiran K.

    Monday, March 4, 2013 6:19 AM

All replies

  • Hi,

    changing the date format to show time as well will help to narrow down the issue further. This will show start and end time for eack task and would help to understand which task/resource is causing this. Let us know if you find anything odd in start and end time.

    File >> Options >> General >> Date Format

    Thanks,

    Kiran K.

    Friday, March 1, 2013 8:10 PM
  • Kiran, thank you!  I see what's causing it.  I have a 1/2 day for one of the tasks that was a predecessor, so it chose to start the next task at 1:00 p.m. in a different summary, so that is now showing as a .5 in the summary ... I guess that's what's doing it, but the other tasks in that summary task are all whole days.  Is that what's doing it?

    How can I change so it doesn't do that?  The summary task above shows .5 which is right, but the other summary task should show .0 see below.

    Task Name Duration Start Finish Predecessors
       DART 8.5 days Fri 4/5/13 8:00 AM Wed 4/17/13 12:00 PM
          EmailReceiver Configuration (this is TASK 43) 0.5 days Fri 4/5/13 8:00 AM Fri 4/5/13 12:00 PM 27
          ODX to WebDE 1 day Fri 4/5/13 1:00 PM Mon 4/8/13 12:00 PM 43
          OCR validate 1 day Mon 4/8/13 1:00 PM Tue 4/9/13 12:00 PM 44
          WEBDE verify 1 day Tue 4/9/13 1:00 PM Wed 4/10/13 12:00 PM 45
          Prep for Send 1 day Wed 4/10/13 1:00 PM Thu 4/11/13 12:00 PM 46
          WCF send Client 1 day Thu 4/11/13 1:00 PM Fri 4/12/13 12:00 PM 47
          WCF Rceive Client 1 day Fri 4/12/13 1:00 PM Mon 4/15/13 12:00 PM 48
          ALM Changes(Config) 1 day Mon 4/15/13 1:00 PM Tue 4/16/13 12:00 PM 49
          ALM Changes(Compile) 1 day Tue 4/16/13 1:00 PM Wed 4/17/13 12:00 PM 50
    Configuration Changes 3 days Fri 4/5/13 8:00 AM Tue 4/9/13 5:00 PM 27
    Infrastructure Changes/Build if required 0 days Tue 2/26/13 8:00 AM Tue 2/26/13 8:00 AM
    Network Changes if required 0 days Tue 2/26/13 8:00 AM Tue 2/26/13 8:00 AM
    C GP Contract System - External Dependeny 0 days Tue 2/26/13 8:00 AM Tue 2/26/13 8:00 AM
    Unit Testing 24.5 days Fri 4/5/13 1:00 PM Thu 5/9/13 5:00 PM
       EmailReceiver (this is the task that is now starting at 1:00 p.m. because of the .5 above) 1 day Fri 4/5/13 1:00 PM Mon 4/8/13 12:00 PM 43,55
       OCR Services 2 days Tue 4/9/13 1:00 PM Thu 4/11/13 12:00 PM 57,45
       ALM Changes 2 days Wed 4/17/13 1:00 PM Fri 4/19/13 12:00 PM 58,51
       OCR 1 day Mon 4/15/13 8:00 AM Mon 4/15/13 5:00 PM 41
       Configuration 1 day Wed 4/10/13 8:00 AM Wed 4/10/13 5:00 PM 52
       Perform Full Cycle Testing 3 days Fri 4/19/13 1:00 PM Wed 4/24/13 12:00 PM 57,58,59,60,61,55
       Document Unit Test Results 2 days Wed 4/24/13 1:00 PM Fri 4/26/13 12:00 PM 62
       Create Roll Doc for UAT Migration 1 day Wed 4/24/13 1:00 PM Thu 4/25/13 12:00 PM 62
       Send Unit Test Results and Roll Doc to PMO for review 1 day Fri 4/26/13 1:00 PM Mon 4/29/13 12:00 PM 63,64
       Review Unit Test Results and Roll Doc 1 day Mon 4/29/13 1:00 PM Tue 4/30/13 12:00 PM 65
       Unit Test Result Review with GP SBU 1 day Tue 4/30/13 1:00 PM Wed 5/1/13 12:00 PM 66
       Demo Review with GP Client 1 day Wed 5/1/13 1:00 PM Thu 5/2/13 12:00 PM 67
       M: SBU/Client Unit Test Result Approval 0 days Thu 5/2/13 12:00 PM Thu 5/2/13 12:00 PM 68
       Submit Request to Project Review Board for Unit Test Result and Roll Doc review 1 day Thu 5/2/13 1:00 PM Fri 5/3/13 12:00 PM 69
       Project Review Board Meeting only on Thursdays 1 day Thu 5/9/13 8:00 AM Thu 5/9/13 5:00 PM 70
       M: Project Review Board Approval 0 days Thu 5/9/13 5:00 PM Thu 5/9/13 5:00 PM 71
    Peer Review 1 day Fri 5/10/13 8:00 AM Fri 5/10/13 5:00 PM 72
    Friday, March 1, 2013 11:03 PM
  • Pardon me for bumping in here - but if you look at the start and finish for the "Unit Testing" tasks - it starts at 1:00 pm on 4/5 and finishes at 5:00 pm on 5/9 - that is where you are getting the 1/2 day in the summary.  It's difficult to tell much more because although we can see the predecessor information, without task IDs to reference - the predecessors mean very little.

    Julie

    Friday, March 1, 2013 11:29 PM
    Moderator
  • You are Welcome!

    You are getting 24.5 as duration for that summary task because Project calculates the duration of a summary task as the total work time between the earliest start date and latest finish date of its subtasks. So in this case it is earliest start time is 4/5/13 1:00 PM and Latest Finish is 5/9/13 5:00 PM. So even though subtasks has all whole days it will show summary task in .5 due to the earliest start time is 1:00 PM and latest finish time is 5:00 PM

    Hope this helps.

    Thanks,

    Kiran K.

    Monday, March 4, 2013 6:19 AM