Outlook 2013 - Can this be done in Outlook? RRS feed

  • Question

  • We want to build a Calendar(s) that are actually Conference Room numbers:

    A user will select a date for a Conference Room reservation.

    "All Attendees" are Rooms. Calendar Rooms need to already be in everyone's Outlook.

    Rooms act like a person (Invite a Room to a Meeting).

    Email will be dispersed to selected individuals.

    We currently have something like this already setup on our SharePoint where when one person goes to a specific Calendar / Conference Room, selects a date and time, and email will go out to the approver and other satellite sites to reserve a room on their respective Calendar. Its just that the workflow is messy, and they want to move to Outlook to request Conference Rooms / dates and times. I have Windows 10 / Office 2013. I can provider more information if needed.


    Tuesday, November 20, 2018 3:52 PM

All replies

  • Room Mailboxes is an Exchange feature that Outlook can use. For details on the available settings to approve/decline booking requests see; Create and manage room mailboxes

    Robert Sparnaaij [MVP-Outlook]
    Outlook guides and more: HowTo-Outlook.com
    Outlook Quick Tips: MSOutlook.info

    Tuesday, November 20, 2018 5:30 PM
  • Hi WC Admin,

    Agree with Roady that the requirement described in your original post sounds like the feature of Room Mailboxes in Exchange server. Please refer to the link shared by Roady for more details. If you need further assistance about configure the room mailboxes in Exchange, you may post to the dedicated forums for Exchange for better response.

    By the way, if you found Roady's post useful, it would appreciated that you can help mark his reply as answer so that others who might have a similar question can benefit from your thread. Thanks for your understanding and support.


    Yuki Sun

    Please remember to mark the replies as answers if they helped. If you have feedback for TechNet Subscriber Support, contact tnsf@microsoft.com.

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    Wednesday, November 21, 2018 5:58 AM