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Scheduling a date in project for ordering of equpment RRS feed

  • Question

  • Hi,

    I am fairly new to using project 2010 and am trying to see the best way to do this.

    I have a task whihc involves the ordering or a new server. Other sub tasks are dependant on this one. Now we know it is going to take two weeks to get the server delivered, but there is not two weeks worth of our time to be involved on this task. How do we fit this in?

     

    Thanks


    Denis Cooper MCITP EA - MCT
    Thursday, April 14, 2011 9:39 PM

Answers

  • Denis --

    There are two ways to handle this:

    1.  Create a dummy task called Deliver Server and set the Duration to 2 weeks.  Assign a resource named Vendor to the task and set the Units value very low, such as 5% or something like that .  Set the Standard Rate to $0.00 for the Vendor resource.

    2.  Use 2 weeks of Lag time on the Finish-to-Start task dependency between the Order Server task and a successor task named something like Set Up Server.  To set this dependency, select these two tasks and click the Link Tasks button on your Task ribbon.  Then, double-click anywhere on the link line between these two tasks (the arrow head at the end of the link line is the biggest target at which to aim) to open the Task Dependency dialog.  In the dialog, set the Lag field to 10 days or 2 weeks and click the OK button.

    I personally like to use the second method, but some organizations do not allow their PMs to address the issue using Lag time, so they have to use the first method instead.  Hope this helps.


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Friday, April 15, 2011 12:39 AM
    Moderator
  • Denis Cooper -

    Since you had to wait for 2 weeks after the server is ordered, you need to set a lag of 2 weeks between the "Order the new server" and its sub tasks.

    Assuming you have set links between "Order the new server" and its sub tasks, double click the arrow that connects these tasks. This will open the "Task Dependency" dialog and provide +2weeks in the Lag field.

    Hope this helps.

    Regards

    Sai PMI-SP, MCTS Project

    Friday, April 15, 2011 2:30 AM
    Moderator

All replies

  • Denis --

    There are two ways to handle this:

    1.  Create a dummy task called Deliver Server and set the Duration to 2 weeks.  Assign a resource named Vendor to the task and set the Units value very low, such as 5% or something like that .  Set the Standard Rate to $0.00 for the Vendor resource.

    2.  Use 2 weeks of Lag time on the Finish-to-Start task dependency between the Order Server task and a successor task named something like Set Up Server.  To set this dependency, select these two tasks and click the Link Tasks button on your Task ribbon.  Then, double-click anywhere on the link line between these two tasks (the arrow head at the end of the link line is the biggest target at which to aim) to open the Task Dependency dialog.  In the dialog, set the Lag field to 10 days or 2 weeks and click the OK button.

    I personally like to use the second method, but some organizations do not allow their PMs to address the issue using Lag time, so they have to use the first method instead.  Hope this helps.


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Friday, April 15, 2011 12:39 AM
    Moderator
  • Denis Cooper -

    Since you had to wait for 2 weeks after the server is ordered, you need to set a lag of 2 weeks between the "Order the new server" and its sub tasks.

    Assuming you have set links between "Order the new server" and its sub tasks, double click the arrow that connects these tasks. This will open the "Task Dependency" dialog and provide +2weeks in the Lag field.

    Hope this helps.

    Regards

    Sai PMI-SP, MCTS Project

    Friday, April 15, 2011 2:30 AM
    Moderator