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Single Entry mose : Timesheet vs. Task update (PWA 2010) RRS feed

  • Question

  • Hi,

    I'm using Single Entry Mode in PWA 2010.

    A resource sends his/her timesheet.

    The Approver receives two objects in his/her Approval Center:

     - A Timesheet

     - A Status update

    Why these 2 objects? what is the difference? Do we have to approve both of them?

    Thanks for insights!

     

     

    Sunday, April 17, 2011 10:41 AM

Answers

  • Hi Robert,

    Status Updates and Timesheets are even with SEM enabled different processes:

    • Status Updates are sent to the appropriate Project Manager (or Status Manager). If he doesn't accept them, these updates will not be reflected in his project plan.
    • Timesheets are sent to Timesheet Manager, what can be the same person in some cases, but doesn't need to be. In most cases, Timesheet Manager is the manager of a ressource in the organization. Since his department members can work on several projects (managed by different PMs), timesheet provides an overview, who is doing what on which project.

    So yes, you will have to approve both of them: A PM has to approve to see what happens in his project and Timesheet Managers has to approve Timesheets for confirming that he agrees what his people were doing.

    Note: To see progress in his project plan, a PM will not only need to accept Status Updates, but has also to publish his plan after approval (if you want this information to be displayed in Project Web Access)

    Does that help?
    Barbara

    • Marked as answer by Robert6156 Sunday, April 17, 2011 12:13 PM
    Sunday, April 17, 2011 11:05 AM
    Moderator

All replies

  • Hi Robert,

    Status Updates and Timesheets are even with SEM enabled different processes:

    • Status Updates are sent to the appropriate Project Manager (or Status Manager). If he doesn't accept them, these updates will not be reflected in his project plan.
    • Timesheets are sent to Timesheet Manager, what can be the same person in some cases, but doesn't need to be. In most cases, Timesheet Manager is the manager of a ressource in the organization. Since his department members can work on several projects (managed by different PMs), timesheet provides an overview, who is doing what on which project.

    So yes, you will have to approve both of them: A PM has to approve to see what happens in his project and Timesheet Managers has to approve Timesheets for confirming that he agrees what his people were doing.

    Note: To see progress in his project plan, a PM will not only need to accept Status Updates, but has also to publish his plan after approval (if you want this information to be displayed in Project Web Access)

    Does that help?
    Barbara

    • Marked as answer by Robert6156 Sunday, April 17, 2011 12:13 PM
    Sunday, April 17, 2011 11:05 AM
    Moderator
  • Barbara,

    Can you defeat this by setting the resource's Timesheet Approver to be the resource himself/herself?   In other words, if the resource is John Smith, set his timesheet approver to also be John Smith.  It would seem that PWA would then send the task update to the PM while not sending the timesheet.

    Thanks,

    Jim


    JB Fink
    Monday, October 3, 2011 8:08 PM
  • Sorry to jump into this thread, to answer JB Fink's question: Yes. setting a resource as their own Timesheet Manager, will result in timesheet getting approved automatically while sending the Status Updates to the PM.


    Prasanna Adavi, PMP, MCTS http://thinkepm.blogspot.com
    Friday, October 7, 2011 4:05 PM
    Moderator