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Make %complete and %work complete uneditable by the PMs RRS feed

  • Question

  • Hello all - We are on Project Server 2010 and using SEM for timesheets. We often see that the PMs are updating the %complete and the %work complete and not update the remaining work hours. I think its mostly because of habit. We would like to limit that option and have then ability to update the Physical %complete. However, let the system calculate %complete and %work complete.

    1. Is there a way to do this?

    2. Are there any drawbacks if we are able to acheive this?

    Please let us know.

    Thanks

    Raja

    Monday, April 18, 2011 8:47 PM

Answers

  • Raja --

    In Project Server 2010, there is a way to prevent your PMs from manually entering progress on tasks in their Microsoft Project plans, but I will warn you in advance that this feature is VERY RESTRICTIVE.  To enable this feature, your Project Server administrator should do the following:

    1.  Log into PWA with administrator permissions.
    2.  Click Server Settings > Task Settings and Display.
    3.  Select the "Only allow task updates via Tasks and Timesheets" option.
    4.  Click the Save button.

    Once enabled, this option will prevent your PMs from manually entering progress in their projects.  If they do attempt to manually enter progress, the moment they attempt to save and publish their project, the system will give them an "out of sync" warning message, and will want to remove the manual updates just entered by the PM.  Beware of using this option, however, as it requires ALL updates on EVERY task to be entered by team members on the Timesheet and/or Tasks page in PWA, and will not allow PMs to enter progress on any regular task in their projects.

    If you find this option too restrictive, based on the needs of your organization, then it is better to make your situation a "training and performance" issue with your PMs.  Hope this helps.


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
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    Tuesday, April 19, 2011 1:14 AM
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