Sharepoint 2007 and mail enabled librairies RRS feed

  • Question

  • Hi, we have set up incoming email to document librairies on our test Sharepoint server. As its only internal users sending to it, we did not put in an MX record.

    no one can email the library from Outlook but we do know the functionality works as we can place files in the drop folder and it will show up in the library.

    does anyone know what we are missing?
    Sunday, April 22, 2012 2:29 PM

All replies

  • Your exchange server needs to know when to forward that email to which server in which case you will need to setup a smart host on your exchange server to forward emails to your SharePoint SMTP server.

    EmpowerIT (Australia) for all your CRM/SharePoint needs. http://mscrmblog.net
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    Microsoft Certified CRM Developer

    Sunday, April 22, 2012 10:16 PM
  • Hi,

    I agree with Ibrahim Sukari.

    If you use Exchange server 2003, 2007 or 2010, you can refer to the following article to configure them to use a smart host in a SMTP send connector. The mail flow is as follows:

    Outlook-->Exchange server-->Smart host-->SharePoint server

    One thing you need to pay attention to is anonymous access, you have to enable anonymous access on the smart host. In general, you can use your SharePoint server as the smart host. In this way, you have to enable anonymous access on the SharePoint server.

    If the SMTP service is running on another server than on the SharePoint server, you must specify the location from which SharePoint Server 2007 retrieves incoming e-mail. You specify the e-mail drop folder so that SharePoint Server 2007 knows from where to retrieve incoming e-mail. However, if you specify a specific e-mail drop folder, SharePoint Server 2007 cannot detect configuration changes on the remote e-mail server that is delivering the e-mail to your drop folder. This means that if an administrator configures the e-mail server to no longer deliver e-mail to this folder, SharePoint Server 2007 cannot detect that the configuration has changed, and therefore will not be able to retrieve the files from the new location.

    http://support.microsoft.com/kb/265293 (for Exchange 2003)

    http://technet.microsoft.com/en-us/library/aa995954(v=exchg.80).aspx (for Exchange 2007)

    http://technet.microsoft.com/en-us/library/aa997285.aspx (for Exchange 2010)


    Rock Wang

    Forum Support

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    Rock Wang TechNet Community Support

    Monday, April 23, 2012 2:29 AM
  • I have SMTP installed on my sharepoint server and i have SMTP connectors already set up on my exchange servers.

    In my SMTP server i had these settings:

    Authentication: anonymous

    Connection: only the list below (i have all 3 of my exchange servers defined here)

    Relay: only the list below (i have all 3 of my exchange servers defined here)

    Outbound security: Anonymous

    Advanced: i have my FQDN defined here and i had no smart host defined so i just entered the FQDN of one of my exchange 2003 servers

    Am i missing anything else?

    Monday, April 23, 2012 1:57 PM