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MS Project Pro 2010 - Entering Tasks with multiple reources assigned. RRS feed

  • Question

  • I need help with 2 scenarios:

    1.  What is the proper way to enter a task that needs to be completed by 5 resources with the total effort of 10 hours.  (2 hours of effort for each resource with a unit allocation 0f 100%)

    2.  Same as scenairo 1, but how do you enter the task if you want the task to be completed during a specific duration?  5 resources need to complete a 2 hour task between 1/1 and /1/31.

    Thank You

    Monday, January 9, 2012 8:01 PM

Answers

  • dabaer1,

    This will probably be a little easier if you add the Work and Type fields to the Gantt Chart view.

    For your first task set the type to "Fixed Work". Then enter 10h in the Work field. Finally assign the 5 resources. Project will calculate the duration to be 0.25 days.

    For your second task set the type to "Fixed Duration". I'm going to assume a normal 5 day work week so the task start will actually be Jan 2, 2012 instead of Jan 1, 2012. Enter 22d in the Duration field. That will give a task start of 1/2/12 and a finish date of 1/31/12. Assign the 5 resources. Finally enter 10h into the Work field. Project will linearly spread the 2 hours work for each resource over the 22 days giving .08h per day.

    Hope this helps.

    John

    Monday, January 9, 2012 8:45 PM
  • The difference between these scenarios you brought is exactly the task type. Remember in MS Project you have the types: Fixed Duration, Fixed Units and Fixed Work. You also need to remember that MS Project works with this formula Work = Duration x Unit. So, adjusting the correct task type will attend your scenarios. Take a look

    Illustrating what John said, in scenario 02, with a Fixed Duration type, you set the duration for the activity (22 days) and, after that assign the 5 resources. The result is that the work will be recalculated as you can see on the table above. That's it!

    Regards,


    Alexandre Paiva, PMP, MCTS, ITIL Project Manager +55 (21) 8887-3645 alexandre.paiva@gerentedeprojeto.net.br www.gerentedeprojeto.net.br
    Wednesday, January 11, 2012 1:57 AM

All replies

  • dabaer1,

    This will probably be a little easier if you add the Work and Type fields to the Gantt Chart view.

    For your first task set the type to "Fixed Work". Then enter 10h in the Work field. Finally assign the 5 resources. Project will calculate the duration to be 0.25 days.

    For your second task set the type to "Fixed Duration". I'm going to assume a normal 5 day work week so the task start will actually be Jan 2, 2012 instead of Jan 1, 2012. Enter 22d in the Duration field. That will give a task start of 1/2/12 and a finish date of 1/31/12. Assign the 5 resources. Finally enter 10h into the Work field. Project will linearly spread the 2 hours work for each resource over the 22 days giving .08h per day.

    Hope this helps.

    John

    Monday, January 9, 2012 8:45 PM
  • The difference between these scenarios you brought is exactly the task type. Remember in MS Project you have the types: Fixed Duration, Fixed Units and Fixed Work. You also need to remember that MS Project works with this formula Work = Duration x Unit. So, adjusting the correct task type will attend your scenarios. Take a look

    Illustrating what John said, in scenario 02, with a Fixed Duration type, you set the duration for the activity (22 days) and, after that assign the 5 resources. The result is that the work will be recalculated as you can see on the table above. That's it!

    Regards,


    Alexandre Paiva, PMP, MCTS, ITIL Project Manager +55 (21) 8887-3645 alexandre.paiva@gerentedeprojeto.net.br www.gerentedeprojeto.net.br
    Wednesday, January 11, 2012 1:57 AM