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Open Word file in Local network. RRS feed

  • Question

  • Hello.

    In local network when I save a word file and open it on my local computer, Other clients can Open my word file without show any warning that this file opened. How can I configure Microsoft Word 2007 for show a message when my file opened by other clients? 

    Thank you.

    Saturday, December 26, 2015 10:27 AM

Answers

  • Hi Geek,

    Based on your description, you want to other users know you're using this file when they open the file from network. Is my understanding correct?

    If yes, first I want to you know how Word create temporary files, please refer to this KB article:
    https://support.microsoft.com/en-us/kb/211632

    According to this KB article, you can try to prevent other users to modify temporary files when you're using Word file.

    I suggest you change the permission of users access the folder and check if you can achieve your requirement.

    If my understanding is incorrect, please provide more information about your issue. I'm glad to help and follow up your reply.

    Regards,

    Emi Zhang
    TechNet Community Support


    Please mark the reply as an answer if you find it is helpful.

    If you have feedback for TechNet Support, contact tnmff@microsoft.com.
    Tuesday, December 29, 2015 9:15 AM
    Moderator
  • Expanding a bit. Both you and the others have to have write and modify permissions on the folder where your file is stored. That way, when you open a document, others will only be able to open in read-only mode.

    Note that this will likely give you some false positives.

    Further, is this a document you want to make periodic changes to, or is it something you open and then use SaveAs to create a new document. If the latter, you should be using a template rather than a document. The default action for a template is to create a new unnamed document with the template's content rather than to open the file for editing.

    Templates in Microsoft Word


    Charles Kenyon Madison, WI


    Wednesday, December 30, 2015 6:53 PM

All replies

  • Hi Geek,

    Based on your description, you want to other users know you're using this file when they open the file from network. Is my understanding correct?

    If yes, first I want to you know how Word create temporary files, please refer to this KB article:
    https://support.microsoft.com/en-us/kb/211632

    According to this KB article, you can try to prevent other users to modify temporary files when you're using Word file.

    I suggest you change the permission of users access the folder and check if you can achieve your requirement.

    If my understanding is incorrect, please provide more information about your issue. I'm glad to help and follow up your reply.

    Regards,

    Emi Zhang
    TechNet Community Support


    Please mark the reply as an answer if you find it is helpful.

    If you have feedback for TechNet Support, contact tnmff@microsoft.com.
    Tuesday, December 29, 2015 9:15 AM
    Moderator
  • Expanding a bit. Both you and the others have to have write and modify permissions on the folder where your file is stored. That way, when you open a document, others will only be able to open in read-only mode.

    Note that this will likely give you some false positives.

    Further, is this a document you want to make periodic changes to, or is it something you open and then use SaveAs to create a new document. If the latter, you should be using a template rather than a document. The default action for a template is to create a new unnamed document with the template's content rather than to open the file for editing.

    Templates in Microsoft Word


    Charles Kenyon Madison, WI


    Wednesday, December 30, 2015 6:53 PM
  • Can I configure Word for show me any message if my file open in network by other clients?
    Tuesday, January 5, 2016 3:49 PM
  • Word is configured to do that, if the people opening it have read/write/modify privileges on the folder where the file is stored. Otherwise, it cannot.

    If you are opening documents to make modifications and this is a community effort then you need to have these setting on your network.

    If you are opening an existing document, and then saving it as a new document, you should be using a template instead of a document.

    Templates in Microsoft Word


    Charles Kenyon Madison, WI

    Tuesday, January 5, 2016 6:56 PM