Storing pairs of files that are identical except for file type RRS feed

  • Question

  • I want to store Word 2010 docx and PDF versions of the same document in SharePoint Online. The Word version should only be visible to members of the engineering department. The PDF version should be visible to everyone in the business. Apart from file type, all other parameters people would use to organise the files (product name, product series, model number) are the same between the Word and PDF versions of each pair. When I update the Word version, the PDF would be replaced with a PDF of the updated Word file (maybe automatically, maybe manually).

    Is this best implemented as two separate libraries or as one library with something like a view to control who can see the Word files? Or is there some still better way to implement management of pairs of files like these?

    This might sound like a basic question, but I am a SharePoint novice and I've not been able to find guidance on this online (maybe I have been searching with the wrong keywords?).

    Friday, February 6, 2015 3:26 PM