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Turn off track changes for one specific word document RRS feed

  • Question

  • I have a user that wants a specific word document to have its track changes disabled or tunred off when they send it to others.

    Thanks.

    Tuesday, January 4, 2011 7:38 PM

Answers

All replies

  • WORD 2007

    Review tab.

    Tracking group.

    Click the Track Changes button on or off.

    If my comments have helped please Vote As Helpful.

    Thanks.

     

    Tuesday, January 4, 2011 7:57 PM
  • Distinguish carefully between:

    - "turning off Tracked Changes" (that is, any further changes you make will not be tracked, but all previously tracked changes are still there), versus

    - "turning off the display of Tracked Changes" (that is, the markups aren't visible, but they're all still there), versus

    - "removing (accepting or rejecting) all Tracked Changes" (that is, there is no longer a record of what changes were made).

    The second one is particularly treacherous: If you turn off the display of Tracked Changes, you may get a false idea that there are no tracked changes in the document. If you send that to someone
    else, they will see all the tracked changes, because the default is to force documents to open with all markups displayed.

    The  only safe method is to accept or reject all changes in a copy of the document, and send only that copy to others.

    Much more info at http://www.shaunakelly.com/word/sharing/howtrackchangesworks.html. And don't miss the entertaining examples of people who ignored this advice, at
    http://www.shaunakelly.com/uncategorized/publicexamplesoftrackchanges.html.


    Jay Freedman
    MS Word MVP  FAQ: http://word.mvps.org
    Wednesday, January 5, 2011 1:07 AM
  • Thanks for your replies. My question is a little different then the responses that you have given. Is there a way when you give a specific document to someone that they CAN'T track changes on that document?

    Thanks.


    Teague Clement, IT Director

    Wednesday, January 5, 2011 4:37 PM
  • No, sorry. Tracking is entirely under the control of the current user.


    Jay Freedman
    MS Word MVP  FAQ: http://word.mvps.org
    • Marked as answer by Jennifer Zhan Friday, January 7, 2011 2:11 AM
    • Unmarked as answer by Jennifer Zhan Friday, January 7, 2011 2:11 AM
    • Marked as answer by Jennifer Zhan Tuesday, January 18, 2011 5:32 AM
    Thursday, January 6, 2011 3:33 AM