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Disabling "recall timesheet" RRS feed

  • Question

  • Is it possible to disable the functionality to disable timesheets from being recalled after they are approved, or second, to disable timesheets from being recalled at all?

    I am familiar with closing timesheet periods, but that would effect the timesheets for everyone at once and not just those in an approved state, and would prematurely restrict submission if someone had a late submission to make.


    Ian

    Thursday, June 18, 2015 5:41 PM

Answers

  • imbruck2 --

    No, there is no permission that would allow you to disable the recall of timesheets, regardless of whether the timesheets are approved or not.  If your organization uses the Timesheet functionality in Project Server, this means that users are allowed to create and submit timesheets, and they are also allowed to recall a timesheet even if it has already been approved by the timesheet manager.

    Because of this, you will need to use a process or methodology with your users to manage how people actually use timesheets in PWA.  I realize this is a challenge, but what we are discussing shows you the discipline required to use Project Server well.  So, teach your people how to properly use the Timesheet feature in Project Server, and then hold them accountable for their actions.  Hope this helps.


    Dale A. Howard [MVP]

    • Marked as answer by Ian Bruckner Friday, June 26, 2015 5:41 PM
    Friday, June 19, 2015 3:44 PM
    Moderator
  • As Dale points out, this is by design behavior. Mistakes happen so you need the ability to do a do-over. That said, you are also capturing an ongoing conversation between PM and TM. The TMs should be trained as such so that they understand the timely submission of time impacts how they are scheduled and thus, how overloaded they could become.

    Many of my clients close periods monthly. If you didn't get it in, well there's disciplinary actions to take then. One CIO published a list to the entire organization of those who didn't get their timesheets in on time. She only had to do that three times.

    Unfortunately, upgrading behavior takes time. Hope this helps.

    Treb Gatte | Blog | Twitter | CIO Magazine Blog

    • Marked as answer by Ian Bruckner Friday, June 26, 2015 5:41 PM
    Friday, June 19, 2015 6:59 PM
    Moderator

All replies

  • imbruck2 --

    No, there is no permission that would allow you to disable the recall of timesheets, regardless of whether the timesheets are approved or not.  If your organization uses the Timesheet functionality in Project Server, this means that users are allowed to create and submit timesheets, and they are also allowed to recall a timesheet even if it has already been approved by the timesheet manager.

    Because of this, you will need to use a process or methodology with your users to manage how people actually use timesheets in PWA.  I realize this is a challenge, but what we are discussing shows you the discipline required to use Project Server well.  So, teach your people how to properly use the Timesheet feature in Project Server, and then hold them accountable for their actions.  Hope this helps.


    Dale A. Howard [MVP]

    • Marked as answer by Ian Bruckner Friday, June 26, 2015 5:41 PM
    Friday, June 19, 2015 3:44 PM
    Moderator
  • As Dale points out, this is by design behavior. Mistakes happen so you need the ability to do a do-over. That said, you are also capturing an ongoing conversation between PM and TM. The TMs should be trained as such so that they understand the timely submission of time impacts how they are scheduled and thus, how overloaded they could become.

    Many of my clients close periods monthly. If you didn't get it in, well there's disciplinary actions to take then. One CIO published a list to the entire organization of those who didn't get their timesheets in on time. She only had to do that three times.

    Unfortunately, upgrading behavior takes time. Hope this helps.

    Treb Gatte | Blog | Twitter | CIO Magazine Blog

    • Marked as answer by Ian Bruckner Friday, June 26, 2015 5:41 PM
    Friday, June 19, 2015 6:59 PM
    Moderator