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How to set Specific external domain/recipient warning before sending by Mailtips RRS feed

  • Question

  • Dear Sir/ Madam.

    System: Exchange 2010

    As we know, we can possible to set "Mailtips" of "warning external recipient".  it means, warning before sending external recipient to our people.

    but, I want to set "specific domain or specific external recipient" not every external recipient.

    ****************************************************************************

    example)

    specific domain: abc.com

    someone try to email to 123@abc.com --> in that case outlook 2010 shows up warning.

    but

    someone try to email to other external domain/ recipient --> in that case outlook2010 does not show up warning.

    *********************************************************************************************

    How to set those configuration by Mailtips? is it possible?

     

    E.O.D.


    Thursday, May 19, 2011 5:10 AM

Answers

  • Hi,

    You can set mailtips for the specific external recipient, e.g.

    Set-MailContact "contact name" -MailTip "information"

    Details, please see:
    Configure Custom MailTips for Recipients
     
    And if you don't want to set mailtips for every external recipient, you can disable the External Recipients MailTip:
    Configure Organizational Settings for MailTips
     
    Frank Wang

    TechNet Subscriber Support in forum

    If you have any feedback on our support, please contact tngfb@microsoft.com  


    Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.
    • Marked as answer by emma.yoyo Thursday, May 26, 2011 1:15 AM
    Friday, May 20, 2011 7:58 AM
  • It won't work for a whole external domain, I understood this was the need

    Indeed you can use mail contact as suggested, but you would need to create all of them in your organization, be aware of that is you are required to implement for a lot of external recipients.

    Also, usually emaployees have many different email addresses like:

    name.surname@abc.com (primary smtp)
    name@abc.com
    surname@abc.com
    first_letter_name.surname@abc.com etc. etc.

    If you promise you created a tip for a specific external user (contact name.surname@abc.com), someone that will send an email to surname@abc.com could complain because he accidentally sent it without receiving any warning.
    I think it's something you need to be aware of.

    Hope it helps

    • Marked as answer by emma.yoyo Thursday, May 26, 2011 1:16 AM
    Friday, May 20, 2011 12:59 PM

All replies

  • ·         Dear Sir/ Madam.

    System: Exchange 2010

    As we know, we can possible to set "Mailtips" of "warning external recipient". it means, warning before sending external recipient to our people.

    but, I want to set "specific domain or specific external recipient" not every external recipient.

    ****************************************************************************

    example)

    specific domain: abc.com

    someone try to email to 123@abc.com --> in that case outlook 2010 shows up warning.

    but

    someone try to email to other external domain/ recipient --> in that case outlook2010 does not show up warning.

    *********************************************************************************************

    How to set those configuration by Mailtips? is it possible?

    E.O.D.

    • Merged by Novak Wu Monday, May 23, 2011 7:48 AM duplicate
    Thursday, May 19, 2011 8:06 AM
  • Hi,

    a mailtip feature is intented to be used where the sender and the receiver belong to the same exchange organization. For instance one of the tip is to avoid sending emails to a user whose emailbox is full. Of course, such a control imply the sender and reveicer belong to the same organization and the email system "suggests" the sender what to do before any communication sender/receiver is attempted.

    As far as I know, it is possible to alert the sender when he is attempting to send an email outside the organization, regardless the external domain the receiver belongs to. In that case the sender gets a tip messsage like:

    "the following recipient is outside your organization"

    Thursday, May 19, 2011 11:28 AM
  • AFAIK MailTips are not configurable.  You can turn off the one in question:

    Set-OrganizationConfig -MailTipsExternalRecipientsTipsEnabled $False

    but I don't think there's any practical way to modify how it works. 


    Ed Crowley MVP "There are seldom good technological solutions to behavioral problems."
    Thursday, May 19, 2011 3:44 PM
  • Hi,

    You can set mailtips for the specific external recipient, e.g.

    Set-MailContact "contact name" -MailTip "information"

    Details, please see:
    Configure Custom MailTips for Recipients
     
    And if you don't want to set mailtips for every external recipient, you can disable the External Recipients MailTip:
    Configure Organizational Settings for MailTips
     
    Frank Wang

    TechNet Subscriber Support in forum

    If you have any feedback on our support, please contact tngfb@microsoft.com  


    Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.
    • Marked as answer by emma.yoyo Thursday, May 26, 2011 1:15 AM
    Friday, May 20, 2011 7:58 AM
  • Can I use other way by trasport rule or moderate rule or delayed email function?

    Friday, May 20, 2011 8:47 AM
  • It won't work for a whole external domain, I understood this was the need

    Indeed you can use mail contact as suggested, but you would need to create all of them in your organization, be aware of that is you are required to implement for a lot of external recipients.

    Also, usually emaployees have many different email addresses like:

    name.surname@abc.com (primary smtp)
    name@abc.com
    surname@abc.com
    first_letter_name.surname@abc.com etc. etc.

    If you promise you created a tip for a specific external user (contact name.surname@abc.com), someone that will send an email to surname@abc.com could complain because he accidentally sent it without receiving any warning.
    I think it's something you need to be aware of.

    Hope it helps

    • Marked as answer by emma.yoyo Thursday, May 26, 2011 1:16 AM
    Friday, May 20, 2011 12:59 PM
  • Friday, May 20, 2011 8:42 PM
  • Hi,

    Any updates?


    Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.
    Wednesday, May 25, 2011 1:24 AM
  • You can do achieve this with a 3rd party tool called SafeSend, which can be setup to require a confirmation when sending to specific domains.

    www.safesendsoftware.com

    Tuesday, December 29, 2015 10:43 PM
  •  set-organizationconfig -mailtipsexternalrecipientstipsenabled $true

     new-remotedomain -name contoso.com -domainname contoso.com

     set-remotedomain -identity contoso.com -isinternal $true

    Monday, June 6, 2016 4:25 PM
  • Warning!  Potential vendor shill post above!

    Ed Crowley MVP "There are seldom good technological solutions to behavioral problems."
    Celebrating 20 years of providing Exchange peer support!

    Tuesday, June 7, 2016 5:47 PM
  • This is the real solution. You just have to make sure the rest of your remote domain settings (mail format, characterset, allow autoreply etc... are correct. Thanks Chr!!
    Friday, January 13, 2017 11:28 PM