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Different hours per day per project best practice? RRS feed

  • Question

  • Depending on who our client is, we often will have different hours per day per project.  For example, Project A will be based on a 7.5 hr/day and 37.5 hr/week working time, and Project B will be based on 8hr/day and 40 hr/week working time.

    I have two calendars defined in project server (one for 7.5 and one for 8), i've also left the time settings in server as default (8 hours per day and 40 per week).

    In project 2010 when I change the calendar for the project to the enterprise 7.5 one, it doesn't seem to use it?  As in the per day duration still is 8 hours.  Also in PWA the planned hours on a task per day are still 8.

    However if I change the calendar in Project 2010 to be 'local' or for the project only, and change the working hours manually to 7.5/day, then publish, PWA does show the planned hours for day at 7.5.

    Any suggestions (even though this is likely a combo best practice, bug, question)?

    Saturday, February 4, 2012 5:48 PM

Answers

  • Sergio --
     
    In addition to the sage advice from Rod Gill, the other factor that determines the schedule of any project is the Base Calendar assigned to each resource in the project.  When you create a new project, you will select a Project Calendar by clicking Project > Project Information and selecting the desired calendar in the Calendar pick list.  The calendar you select will ONLY determine the initial schedule of each task PRIOR TO assigning resources to tasks.  When you assign a resource to any task, Microsoft Project 2010 calculates the task schedule using the Base Calendar set for the resource by the Project Server administrator.  Hope this little bit of extra information helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Sergio Rinaldi Monday, February 6, 2012 11:03 PM
    Sunday, February 5, 2012 5:57 AM
    Moderator
  • Best practice is that for each project, the hours per day match the hours per day in the calendar. These are local variables so shouldn't be a problem in Project Server.

    Rod Gill

    The one and only Project VBA Book Rod Gill Project Management
    • Marked as answer by Sergio Rinaldi Monday, February 6, 2012 11:25 PM
    Saturday, February 4, 2012 10:30 PM
    Moderator

All replies

  • Best practice is that for each project, the hours per day match the hours per day in the calendar. These are local variables so shouldn't be a problem in Project Server.

    Rod Gill

    The one and only Project VBA Book Rod Gill Project Management
    • Marked as answer by Sergio Rinaldi Monday, February 6, 2012 11:25 PM
    Saturday, February 4, 2012 10:30 PM
    Moderator
  • Sergio --
     
    In addition to the sage advice from Rod Gill, the other factor that determines the schedule of any project is the Base Calendar assigned to each resource in the project.  When you create a new project, you will select a Project Calendar by clicking Project > Project Information and selecting the desired calendar in the Calendar pick list.  The calendar you select will ONLY determine the initial schedule of each task PRIOR TO assigning resources to tasks.  When you assign a resource to any task, Microsoft Project 2010 calculates the task schedule using the Base Calendar set for the resource by the Project Server administrator.  Hope this little bit of extra information helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Sergio Rinaldi Monday, February 6, 2012 11:03 PM
    Sunday, February 5, 2012 5:57 AM
    Moderator
  • Hi Sergio,

    Next time, you might like to try posting on the server forum selected from here: http://project.mvps.org/faqs.htm#Find_a_Forum

     

    Mike Glen

    MS Project MVP

    See http://tinyurl.com/2xbhc for my free Project Tutorials

     

    Sunday, February 5, 2012 9:57 AM
    Moderator