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assigning overtime work to resources RRS feed

  • Question

  • I'm Trying to make a plan using MS Project 2010.

    I have A Task that have 3 100% unit persons assigned to it and it should be done on 10 Days.

    but 240 hour is not enough for doing this task. so I want make Resources to Work 2 hours per day more than the default work hours. so they can finish the task in 10 days.

    I don't know how can I assign that 2 hour overtime work to them. Please help me with this problem.

    Thanks.

    Saturday, September 3, 2011 7:55 AM

Answers

  • Hi ,

    Welcome to this Microsoft Project forum:)

    This simplest way for an ad hoc change is to start from the Gantt chart  with your task selected.  Double-click in the Gantt chart area and select  Split. In the bottom screen, right-click and select Work.  Here you can set 8  hours of Work for each individual and  type in 2 hours in the Ovt. (Overtime) cells.  Project will ignore the 2 hours when calculating the schedule  but include the 2 hours in the Cost for that task.

    FAQs, companion products and other useful Project information can be  seen at this web address:  http://project.mvps.org/faqs.htm

    Hope this helps - please let us know how you get on :)

    Mike Glen
    MS Project MVP
    See http://tinyurl.com/2xbhc for my free Project Tutorials

    Saturday, September 3, 2011 8:41 AM
    Moderator
  • From the Resource Usage view, right-click in the graphical area and select Detail Styles, then select Actual Overtime Work, and click the Show arrow and OK.  Type in the Actual Overtime Work in the appropriate cells.

    Mike Glen

    Project MVP

    See http://tinyurl.com/2xbhc for my free Project Tutorials

    Saturday, September 3, 2011 7:36 PM
    Moderator

All replies

  • Hi,

    The simplest way is to change the assignment units on that task; if the standard working time is 8 hours you can assign the resources @ 125%; then look at the Task Usage view you will see they are now planned @ 10 hours of work per day.

    Work=Duration * Units so increasing units with same duration increases work.

    Greetings,

    Saturday, September 3, 2011 8:23 AM
    Moderator
  • thank you very much.

    this way,will the project include that 2 extra hours as overtime?

    and do the project calculate the cost of that tow hours by using the Ovt.Rate?


    • Edited by s_samira_21 Saturday, September 3, 2011 8:29 AM
    Saturday, September 3, 2011 8:27 AM
  • Hi ,

    Welcome to this Microsoft Project forum:)

    This simplest way for an ad hoc change is to start from the Gantt chart  with your task selected.  Double-click in the Gantt chart area and select  Split. In the bottom screen, right-click and select Work.  Here you can set 8  hours of Work for each individual and  type in 2 hours in the Ovt. (Overtime) cells.  Project will ignore the 2 hours when calculating the schedule  but include the 2 hours in the Cost for that task.

    FAQs, companion products and other useful Project information can be  seen at this web address:  http://project.mvps.org/faqs.htm

    Hope this helps - please let us know how you get on :)

    Mike Glen
    MS Project MVP
    See http://tinyurl.com/2xbhc for my free Project Tutorials

    Saturday, September 3, 2011 8:41 AM
    Moderator
  • Hi Samira,

    The answer to both your additional questions is No.

    Greetings,

    Saturday, September 3, 2011 9:56 AM
    Moderator
  • Thank you MikeGlen

    So how should I enter Actual Overtime work?

    Saturday, September 3, 2011 10:26 AM
  • Thank you Jan
    Saturday, September 3, 2011 10:28 AM
  • From the Resource Usage view, right-click in the graphical area and select Detail Styles, then select Actual Overtime Work, and click the Show arrow and OK.  Type in the Actual Overtime Work in the appropriate cells.

    Mike Glen

    Project MVP

    See http://tinyurl.com/2xbhc for my free Project Tutorials

    Saturday, September 3, 2011 7:36 PM
    Moderator
  • Hello Samira,

    Using Jan's suggestion, you can get Project to calculate the added time at the overtime rate.  First, you should change the task type to fixed duration and remove effort driven scheduing (if it is on.)  Next, switch to the Task Usage View.  Display the work table then insert the Overtime Work column.  For each resource that is working overtime, enter the amount of work that will be paid at overtime rates in the Overtime Work cells.

    Project will then correctly calculate the cost of the overtime work on that task.  This is of course based on the rate entered into the Ovt. Rate column in the resource sheet. 

    Based on the changing to the task to a Fixed Duration and removing effort driven scheduling, this will not affect the duration or work values.

    Hope this helps.


    Gregg D. Richie, PMP, MCTS; Author, Microsoft Project 2010, Microsoft Official Academic Course Series
    Saturday, September 3, 2011 7:46 PM
  • Thank you very much sir

    Regards!!!

    Sivakumar G (Project Management Consultant)

    Wednesday, November 12, 2014 7:47 AM
  • Hi

    But one doubt My scenario is one task regular work = 8hrs/d and Actual overtime work =24 hrs/ d  Performed by one resource like this i entered means Msp allowed this concept to do.we cant able to assign the work like this. So what I need to do

    Regards!!!

    Sivakumar G (Project Management Consultant)



    • Edited by Shiv PMC Wednesday, November 12, 2014 1:29 PM
    Wednesday, November 12, 2014 7:47 AM
  • Shiv,

    Let's keep the conversation going on one thread, please - not multiple.

    Julie

    Saturday, November 15, 2014 2:40 PM
    Moderator
  • Dear Julie Sheets

       Ok We can move in one thread

    Sunday, November 16, 2014 11:04 AM