Different levels of resource max units at different times of a project

• Question

• I have a project set up that utilises several resources throughout. For the majority of the project, some only need to interact for a couple of hours but at some points, they have much larger tasks to do. Is it possible for the times where they are conducting more work, can their max units be increased? So it would reflect that they are concentrating on the projects activity during this period and then more on other things outside of these periods?
Friday, July 22, 2016 2:42 PM

All replies

• DPashley,

I think you may be confusing Max Units with Assignment Level. In Project Max Units describes the maximum time (hours) a resource may spend in a given period (normally a day) on any one or combination of tasks. For a single resource working full time, max units is 1.0 (100%). For a half time resource their max units would be 50%. In the case of a group resource (e.g. 3 plumbers), the max units would be 300%.

On the other hand a resource's assignment level is the amount of time that resource is "assigned" to work on a given task during a given period. For example, a full time resource may be assigned half time on a task so they would be assigned as "Joe(50%)".

So, in your case it's a matter of setting the assignment level appropriate for the task.

Hope this helps.

John

Friday, July 22, 2016 2:59 PM

The way I am approaching this is from the view that a person can be tasked to work on a project for x% of their time and they do what they need to with that time, whole tasks, parts of tasks etc. But at certain times of a project they may be tasked to work on a project for a larger percentage of their time due to increased workloads or some important tasks that cannot be split and spread out or need to be done faster.

So in effect I am trying to replicate a person who for a period of the project is only dedicated for a certain amount of time on it and for another part they are spending more time on it, so have a larger maximum number of hours they can spend on the project.

Friday, July 22, 2016 3:06 PM
• DPashley,

Well, there are a couple of ways to approach this.

First, you can set the Max Units to be 100% and then assign the resource as appropriate. For example, let's say you have a 3 month project and Joe is the resource. Joe will work half time for the first two months and then full time the last month, so you would assign him at 50%, 50% and 100% respectively. However, what that will not do is to show an overallocation of Joe if he gets assigned to more than 50% anytime during the first two months.

Alternatively, you can set up Joe's availability. Do that by opening the Resource Information window and setting up the resource's availability and unit level to match. So, in the example above, Joe's availability for the first two months is 50% and the last month 100%. When you do that Project will set the Max Units on the Resource Sheet to "0". You have in fact customized Joe's max units. Now when Joe is assigned to tasks, an overallocation will appear if Joe is assigned at a Peak Unit level of greater than 50% anytime during the first two months yet will allow Joe to be assigned at 100% for the last month.

Hope this helps.

John

Friday, July 22, 2016 4:44 PM