Project Server 2010: Hide Task in timesheet for a user RRS feed

  • Question

  • Hi guys,

    We have a requirement to hide a assignment (not completed) in the timesheet/Task Grid for a particular user.

    we know there is an option of using "Booking Type" to proposed, that will hide all the assignments for that project for that particular user.

    We need to hide just one assignment out of many for the user.

    Is this is possible in the Project server 2010.


    Friday, November 9, 2012 11:34 AM


All replies

  • Hello GanuInMumbai,

    The task has only one resource assigned to it?

    You can close tasks to update:

    - Dennis | Netherlands | Blog | Twitter

    Friday, November 9, 2012 12:30 PM
  • No, the task has more than one user assigned to it.
    Monday, November 12, 2012 4:09 AM
  • Ok, I have to ask, why would you assign a resource to a task and then want to hide the assignment? Why not remove the resource from the task?

    A workaround for this would be to change the assignment owner value for the assignment to the project manager. That will cause the assignment to show up under the PM but not for the resource. Switch to the resource usage view or the task usage view to do this.

    Gary Chefetz, MCITP, MCP, MVP msProjectExperts
    Project and Project ServerFAQs
    Project Server Help BLOG

    Monday, November 12, 2012 3:44 PM
  • We have similar requirements but might be for a incorrect reason. Let me detail...

    We started using project server recently and before we use to use resource allocation in excel spreadsheet. Spreadsheet use to maintain allocation in following format weekly

    Resource 1   Project 1     20

    Resource 1   Project 2     12

    Resource 1   Vacation       8


    Total                                40

    Now when we moved to Project server environment, our project manager are still learning on how to build proper quality schedules and aren't able to ensure proper allocation in project plan but exec management is looking into project server resource allocation and finding all weird results...

    As in hurry to get into project server execution, management has stopped using excel spreadsheet and as info is not yet available in project server, management has lost the ability to review who is allocated to what and is scrambling.

    We have come up with a solution to add a generic task in all project plans (catch all task) to cover up the under-allocation so that it shows up good on resource allocation view in PS per resource. Once PM ensure that resource assigned to project are allocated less than allocated %, they will fill balance into generic task, making the resource view look good for the resource. I understand this is patching work but don't know any other way to do it.

    While this generic task is added, we also want that resource assigned to this task should not view this in time sheet. This is where this questions is related to original question on the thread... Can you please answer these 2 questions..

    1) is there any better way to show forcasted (not proposed.) allocation of resources in project server? we cannot have accurate project plans 3 months in future but would like to know who will be working on what from capacity planning standpoint. Please let me know how Project Server 2010 solves this problem.

    2) If the above solution is acceptable, is there any way to hide the generic task from timesheet for resource (for that task alone) so that he cannot enter time against it?

    Thanks for your reply.

    Thursday, December 13, 2012 7:13 AM