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Can a Folder be made not visible to Site owners and to Site Administrators? RRS feed

  • Question

  • Hello,

    I know it is possible to provide folder level access in SharePoint, but is there any way so that Folder is not visible to Site owners and also to Site Administrators.

    Actually, we have few highly confidential documents which should be restricted even for site Administrators also.

    Thanks,
    Manish


    Manish
    • Edited by Mike Walsh FIN Tuesday, April 5, 2011 9:21 AM Original Title of "SharePoint Access" not a description of the problem. Title re-written
    Tuesday, April 5, 2011 7:58 AM

Answers

All replies

  • You could try using Policy for WebApplication from Central Administration > Application Security to override permissions in SharePoint

    Refer to the following article

    http://technet.microsoft.com/en-us/library/cc262617(office.12).aspx


    --Cheers
    Tuesday, April 5, 2011 9:05 AM
  • Thanks for the quick response.

    Im afraid as I don't have access to the Central Administartion page.

    Is there any other alternative might using SP Designer or from Site collection level.

    Thanks,
    Manish


    Manish
    Tuesday, April 5, 2011 9:38 AM
  • Hi Manish,

    You can try with target audience option.

    Enable Target Audience on that document Lib and create a specific group of users to whom you want to allow visibility.

    hth


    Warm Regards, Pratik Vyas | SharePoint Consultant | http://sharepointpratik.blogspot.com/
    Tuesday, April 5, 2011 9:49 AM
  • > Im afraid as I don't have access to the Central Administartion page.

    It's very hard to adminster a SP site without access to Central Administration.

    Is there a *good* reason why you don't have this access ?

    --------------------------------

    Failing that, why not contact whoever does have such access (somebody must have) and ask him/her to make the suggested changes


    SP 2010 "FAQ" (mainly useful links): http://wssv4faq.mindsharp.com/default.aspx
    WSS3/MOSS FAQ (FAQ and Links) http://wssv3faq.mindsharp.com/default.aspx
    Both also have links to extensive book lists and to (free) on-line chapters
    Tuesday, April 5, 2011 9:50 AM
  • > You can try with target audience option.

    Works only with MOSS 2007 and so far all we know is that he has "SharePoint".

    Mike


    SP 2010 "FAQ" (mainly useful links): http://wssv4faq.mindsharp.com/default.aspx
    WSS3/MOSS FAQ (FAQ and Links) http://wssv3faq.mindsharp.com/default.aspx
    Both also have links to extensive book lists and to (free) on-line chapters
    Tuesday, April 5, 2011 9:52 AM
  • I have enabled the "Target Audience" option on document library. But still I’m able to see the folders create by the site owners. Is it because, I’m the administrator of the site.

    The folder access is managed by a group and I'm not a member of that group. Not sure if I missed any other settings.

    Many thanks for the reply.

     


    Manish
    Tuesday, April 5, 2011 12:07 PM
  • Hi Manish,

    As you have mentioned you had enabled Target Audience , did you add the group who is accessing the folder and you are not a part of that group.

    Make target audience target to that group.

    And as you are not a member of that group you are able to access the folder.


    Warm Regards, Pratik Vyas | SharePoint Consultant | http://sharepointpratik.blogspot.com/
    Tuesday, April 5, 2011 4:42 PM
  • Audience targetting is not a security feature. BE aware that if a user has link to a document directly in the folder or the URL to the folder itself, the document/folder is still accessible.
    Tuesday, April 5, 2011 7:55 PM
  • Hi Pratik,

    I have created a group and added to the folder also Iam not the member of the group but still iam able to see the folder.

    Is Audience targetting is not a security feature as said by Srini in the below post.

    Many thanks for your reply.


    Manish
    Wednesday, April 6, 2011 8:30 AM
  • Audience targetting is only used to for targetting content to a specified set of users. It is not really a security feature amd follows more on the lines of "what you do not see does not exist". Please refer http://blog.solanite.com/keith/Lists/Posts/Post.aspx?List=11564265%2D6153%2D4557%2Daee2%2D72d1f62fa4c1&ID=9

    This details the differences between audiences and item level security.

    • Marked as answer by M.Sharma Friday, April 8, 2011 1:03 PM
    Thursday, April 7, 2011 6:44 PM