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New item alerts when require documents to be checked out RRS feed

  • Question

  • Document libraries have the Require Check Out setting, specifically "Require documents to be checked out before they can be edited?". I'm having problems with alerts when this setting is enabled.

    When set to Yes, alerts set to only send on New Items are not sent. They are only sent for Changed Items which shows an edit to the Checked Out To column.

    When set to No, alerts are always sent on New Items.

    Is this the correct behaviour? Is there any way for an alert to be sent out even when the Require Check Out setting is enabled?

    Thank you for any help!
    Alex Angas - http://www.alexangas.com/blog
    Wednesday, August 12, 2009 1:40 PM

Answers

  • Hi Alex,

     

    In SharePoint, if multiple changes are made to a document before the alert mail is generated, SharePoint alert will only send the latest change that was made. This is to prevent spamming with too many alerts or too many changes in a digest when people hit “save” again and again.

     

    Once you choose “yes” for “require documents to be checked out before they can be edited” and then upload a new document, you will only get the “change” alert about “checked out” information as this change happens after the item is created. This is a by-design behavior and I also don’t know if this design will be changed in next version. Thanks for your understanding.

     

    Lu Zou

    • Marked as answer by Alex Angas Thursday, August 13, 2009 9:16 AM
    Thursday, August 13, 2009 6:11 AM