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TiimeSheet Approver RRS feed

  • Question

  • In our Organization, one resource from(pmo) dedicated to approve all the timesheet(400 resouces timesheet), we was using primavera timesheet, once resource submit the timesheet,  (resource has to submit their daily TS before 5:30) and PMO resource approve the time at end of day (6:00 p.m), so that actual reflecte in project,  now we have switch to project server 2010, how i can achieve this in project server 2010
    Wednesday, December 12, 2012 6:59 PM

Answers

  • Farhan_123 --
     
    To answer your question, yes the project must be published.  If your PMs are not going to approve task updates, then each of them will need to create a Rule to automatically approve all tasks updates and to publish their projects automatically as well.  Hope this helps.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Farhan_123 Thursday, December 13, 2012 7:56 PM
    Thursday, December 13, 2012 7:44 PM
    Moderator

All replies

  • Farhan_123 --
     
    You will need to do the following:
     
    1.  Add the resource from the PMO to the Resource Managers group in PWA (this step is mandatory, by the way).
    2.  Navigate to the Resource Center page in PWA.
    3.  Select the checkboxes to the left of each of the 400 resources who must submit timesheets.
    4.  In the Editing section of the Resources ribbon, click the Bulk Edit button.
    5.  On the Bulk Edit page, select the Apply Changes checkbox to the left of the Timesheet Manager field.
    6.  Click the Browse button to the right of the Timesheet Manager field.
    7.  In the Pick Resource dialog, select the name of the PMO resource and then click the OK button.
    8.  Click the Save button.
     
    Hope this helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Wednesday, December 12, 2012 7:17 PM
    Moderator
  • Thanks  4r tips,

    the above steps to assign the resource manager, which is from PMO.

    but my concern is, i have to approve the 400 odd submitted timesheet at one single way,  i should able to see all submitted timesheet, so that i can select all TS and in single click i can approve it.

    So we need to published all the projects(120).

    (400 odds works on 120 odd projects).

    any easiest solution

    Farhan

    Wednesday, December 12, 2012 7:40 PM
  • Farhan --
     
    On the Approval Center page, the resource manager from the PMO can select all of the timesheets pending approval and then approve them as a batch.  To select all of the timesheets, the PMO manager must click the float his/her mouse pointer over the blank gray button at the top of the column containing the checkboxes, and then click the drop down arrow button.  On the menu, he/she must click the Select All item to select every timesheet pending approval.  The he/she can click the Accept button to approve all of the selected timesheets as a batch.
     
    By the way, what is the point of having a resource manager from the PMP approve timesheets as a batch if he/she is not going to actually look at the timesheets?  Just curious.
     
    To publish all of the projects, there are two ways to handle this:
     
    1.  Your project managers must navigate to the Approval Center page in PWA and approve any pending task updates.  Then each project manager will need to open his/her projects in Project Professional 2010 and then save and publish each project.
     
    2.  Each project manager will need to create a Rule that automatically approves every task update and then publishes every project.
     
    I am hoping that your organization will use the first approach.  If you use the second approach, there is nothing to prevent dirty data (mistakes of all kinds) from getting into any project.  Hope this helps.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Wednesday, December 12, 2012 9:59 PM
    Moderator
  • I the got solution from your reply. Thanks for expert adivse.

    After approving the timsheet, We will use your send approach of publishing the projects(our organization prevent PM from updating team members actuals work)

    Q. DO WE NEED TO PUBLISH THE PROJECT TO REFLECT THE ACTUALS IN PROJECT (Awaiting for your reply). PMO are not concern with task updates. PMO focus only on timesheet submitted / not and then approve it, so that it reflect is respective projects.

    knowing the resource may enter the junk data, daily & weekly timesheet along with daily exception will be circulatied to PM & Above to prevent dirty data.

    PMO is approving timesheet, since timsheet has to be submitted on daily basic, and PM may not be available at desk, they hardly use EPM daily. moreover timeentry is an audiable entity in our organization (Citibank), this is reason PMO is acting as resource manager.

    since 40 odds PM use the EPM just to update their risk , issues & monitors deliverables. apart from creating project.

    PM will not update thier task frequently, since schedule(UAT & IMPLEMENTATION dates) is already in agreement with business, if any dates changes have to happen, they have to taken business concurrence and they will rebaseline it else it will be capture in variance report & Early Warning report will help  PM to track their schedule.

    This is the timesheet system in Citibank - IT Department.

    Thanks

    Farhan

     

    Thursday, December 13, 2012 7:33 PM
  • Farhan_123 --
     
    To answer your question, yes the project must be published.  If your PMs are not going to approve task updates, then each of them will need to create a Rule to automatically approve all tasks updates and to publish their projects automatically as well.  Hope this helps.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Farhan_123 Thursday, December 13, 2012 7:56 PM
    Thursday, December 13, 2012 7:44 PM
    Moderator
  • Infact i am looking for this solution since a long time.

    Thanks a lot Mr.Howard

    Thursday, December 13, 2012 7:56 PM
  • Farhan_123 --
     
    You are more than welcome for the help, my friend!  :)
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Thursday, December 13, 2012 10:25 PM
    Moderator