Hi Paul,
Per User RDS CALs expire after 60 days from last renewal so will automatically be removed from the usage report. They also will be removed from the report immediately if you delete the user account. For example, a Contractor logs on to your RDSH
server, then if you delete the account the RDS CAL will not show up as being used.
In RD Licensing Manager (licmgr.exe) you first create a Per User usage report, export it as a csv file, then open it in Notepad, Excel, etc. In the usage report you can see what users have been assigned an RDS CAL, when it expires, totals, etc.
Keep in mind that all of the above is simply a mechanism to help you comply with the license agreement. You should own a Per User RDS CAL for each person that connects to the RDSH server, and each CAL should be permanently assigned to that user.
Under the agreement you may permanently reassign a CAL to another user if needed (say the employee leaves the company) as well as temporarily assign a CAL to a temporary worker while a user is absent. This gives you a large amount of flexibility.
What is perhaps subject to interpretation is the definition of permanently assign, permanently reassign, etc. For example, say a company had 100 employees that regularly used their RDSH server, however, only 10 used it each day on a rotating basis.
If every day they "permanently reassigned" the Per User RDS CALs to 10 different people I think an auditor would judge this as noncompliant in my opinion.
-TP
