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Help on reassigning unused budget in MS Project 2010 RRS feed

  • Question

  • Hi All, I have a quick question about tracking budget usage in my project and I was wondering if anybody has run into this.

    Here's an example. Total project work=200 hrs. Work for week 1=100hrs, work for week 2=100 hours. The client needs me to consume all the 200 hrs and I'm able to shuffle things around as the project evolves.

    Let's say that on week 1 I only use 50 hrs to complete my tasks. That means that I have 50 extra hrs to add scope to week 2 (can't start week 2 activities early). The problem is that if I add another task with 50hrs, then the total cost goes up. I could update the plan for week 1 to reflect actuals, add the 50 to week 2 and re-baseline, but this variance (over or under) happens every week and that's not practical. 

    The question is how to reshuffle hours so I can adjust work on the fly without affecting the total budget of my project.

    I'm sure there's a way to do it or maybe I need to think of the problem in a different way. Any help is appreciated!
    Saturday, December 3, 2011 6:05 PM

Answers

  • Hi ,

    Welcome to this Microsoft Project forum:)

    When you finish week 1, enter the Actual Work done at 50 hrs an Remaining work as zero.  The you can add a new 50 hour task, thus keeping you overall total at 200 hrs.

    FAQs, companion products and other useful Project information can be seen at this web address:  http://project.mvps.org/faqs.htm

    Hope this helps - please let us know how you get on :)

    Mike Glen
    MS Project MVP (97-11)
    See http://tinyurl.com/2xbhc for my free Project Tutorials

     

    • Marked as answer by p202PM Wednesday, December 7, 2011 7:42 PM
    Saturday, December 3, 2011 9:17 PM
    Moderator

All replies

  • Hi ,

    Welcome to this Microsoft Project forum:)

    When you finish week 1, enter the Actual Work done at 50 hrs an Remaining work as zero.  The you can add a new 50 hour task, thus keeping you overall total at 200 hrs.

    FAQs, companion products and other useful Project information can be seen at this web address:  http://project.mvps.org/faqs.htm

    Hope this helps - please let us know how you get on :)

    Mike Glen
    MS Project MVP (97-11)
    See http://tinyurl.com/2xbhc for my free Project Tutorials

     

    • Marked as answer by p202PM Wednesday, December 7, 2011 7:42 PM
    Saturday, December 3, 2011 9:17 PM
    Moderator
  • Thanks! That worked really well. It helped me better understand the relationship between the baseline items and current items. Thanks again, Daniel
    Wednesday, December 7, 2011 7:41 PM
  • You’re welcome, Daniel :)
    Mike Glen
    MS Project (97-11)
    See http://tinyurl.com/2xbhc for my free Project Tutorials
    Thursday, December 8, 2011 12:29 PM
    Moderator