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Need information about the « Mark Complete” button in “My Tasks” in PWA 2010 RRS feed

  • Question

  • I need a quick information / confirmation about the « Mark Complete » button visible on « My Tasks » page in PWA 2010.

    I would like to know which rules are applied when clicking the button “Marck Complete”.

    For example:

    ·         I’m fully assigned to a task which is planned to 5 days * 8 hours a day = 40 hours.

    ·         I completed the task in 4 Days * 8 hours = 32 hours.

    ·         I would like to mark the task complete using the « Mark Complete » button.
    When I click the “Mark Complete”, the actual in the fifth day is set to 8.

    ·         I would like to have this last day remaining with the actual equal to zero.

     

    Is it possible? I don’t find a clear explanation in the documentation about this “Mark Complete” button.

     

    Last information, our Tracking Method is set to “Hours of work done per period. Resources report their hours worked on each task per period

    Thank you in advance

    Pascal Jean


    Wednesday, January 18, 2012 10:24 AM

Answers

  • Pascal --
     
    In addition to the excellent reply from Andre, you should know the rules on using the Mark Complete button in PWA, or using the 100% Complete button in Microsoft Project 2010.  The rules are very simple for both.  When you click either button, the software assumes that the task actually started and finished as currently scheduled, with the total amount of work scheduled over the duration of the task.  As Andre noted in your case, using this button to enter progress is simply NOT ACCURATE.  So I would recommend you tell your users to stay away from this button and to manually enter their progress the way they really did the work.  Hope this little bit of extra comment helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Pascal Jean 06 Thursday, January 19, 2012 9:11 AM
    Wednesday, January 18, 2012 1:20 PM
    Moderator

All replies

  • Hi there,

    The right way to do this would to rather remove the remaining 8hours and make it 0 hours, that should then change the %Complete to 100%, and thus 32 hours actual work, and when compared to baseline you will see the variance between the Baselined 4 hours and the actual 32 hours. So that means you have completed the task in less time than scheduled

    Andre


    http://av-epm.blogspot.com
    Wednesday, January 18, 2012 11:21 AM
  • Hello Andre,

    Thank you for the answer. If I understand well, you suggest to set the ACTUAL to zero on the last day of the task.

    Therefore the %complete will be 100% for the task when clicking the "MARK COMPLETE" button. Also, no extra ACTUAL WORK are added.

    Pascal Jean 

    Wednesday, January 18, 2012 12:56 PM
  • Pascal --
     
    In addition to the excellent reply from Andre, you should know the rules on using the Mark Complete button in PWA, or using the 100% Complete button in Microsoft Project 2010.  The rules are very simple for both.  When you click either button, the software assumes that the task actually started and finished as currently scheduled, with the total amount of work scheduled over the duration of the task.  As Andre noted in your case, using this button to enter progress is simply NOT ACCURATE.  So I would recommend you tell your users to stay away from this button and to manually enter their progress the way they really did the work.  Hope this little bit of extra comment helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by Pascal Jean 06 Thursday, January 19, 2012 9:11 AM
    Wednesday, January 18, 2012 1:20 PM
    Moderator
  • Thank you Dale for this answer.
    This make the thing more clear now

    Pascal Jean

    Thursday, January 19, 2012 9:13 AM
  • Pascal Jean --
     
    You are more than welcome for the help, my friend.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Thursday, January 19, 2012 2:46 PM
    Moderator