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Work vs Duration and Resources RRS feed

  • Question

  • I'm new to projects and struggling. How do I show a task taking 3 days but only 6 work hours with one resource?


    Monday, June 20, 2011 9:13 PM

Answers

  • Hi Jean,
     
    Welcome to this Microsoft Project forum:)
     
    From the Gantt Chart view, enter the task and Duration of 3 days. In the Gantt area, right click and select Split. This is the split screen view that is most useful. In the lower screen you will see the Task Name and Duration. Make the Task Type : Fixed Duration and click OK to set Project in that mode. Now enter the resources name and assign the Work at 6 hours, OK. that will do the trick – check in the Task Usage view, and you will see the resource has been assigned at the default level contour of 2 hours per day. You can now edit that contour to meet the working pattern you need. 
     
    Project is not an instinctive and easy program to get to grips with. I would strongly recommend you take at least a 2-day introductory course. Meanwhile, you could start looking at my at my free series for beginners on Microsoft Project in the TechTrax ezine, at this site: http://tinyurl.com/2xbhc or this: http://pubs.logicalexpressions.com/Pub0009/LPMFrame.asp?CMD=ArticleSearch&AUTH=23
    (Perhaps you'd care to rate the articles before leaving the site, :) Thanks.)
     
    FAQs, companion products and other useful Project information can be seen at this web address: http://project.mvps.org/faqs.htm.
    Hope this helps - please let us know how you get on :)
     
    Mike Glen
    MS Project MVP
    See http://tinyurl.com/2xbhc for my free Project Tutorials
    Tuesday, June 21, 2011 7:03 PM
    Moderator

All replies

  • Click on the task and make sure the duration is 3d. Then click the Assign resources dialog (or Alt+F10). If you have a resource assigned already, remove it. In the Units column against teh resource you want to assign, enter 25%. Units  = Work / Duration.

    In your case you want 6h over 3d. 3d is 3*8=24h. 6/24 is 0.25 or 25%.

    Assigning and editing resources is not the easiest, so I strongly recommend you get some training on it or buy a book. It will more than pay back your time and money investment.


    Rod Gill

    The one and only Project VBA Book Rod Gill Project Management
    Monday, June 20, 2011 9:54 PM
    Moderator
  • Hi Jean,
     
    Welcome to this Microsoft Project forum:)
     
    From the Gantt Chart view, enter the task and Duration of 3 days. In the Gantt area, right click and select Split. This is the split screen view that is most useful. In the lower screen you will see the Task Name and Duration. Make the Task Type : Fixed Duration and click OK to set Project in that mode. Now enter the resources name and assign the Work at 6 hours, OK. that will do the trick – check in the Task Usage view, and you will see the resource has been assigned at the default level contour of 2 hours per day. You can now edit that contour to meet the working pattern you need. 
     
    Project is not an instinctive and easy program to get to grips with. I would strongly recommend you take at least a 2-day introductory course. Meanwhile, you could start looking at my at my free series for beginners on Microsoft Project in the TechTrax ezine, at this site: http://tinyurl.com/2xbhc or this: http://pubs.logicalexpressions.com/Pub0009/LPMFrame.asp?CMD=ArticleSearch&AUTH=23
    (Perhaps you'd care to rate the articles before leaving the site, :) Thanks.)
     
    FAQs, companion products and other useful Project information can be seen at this web address: http://project.mvps.org/faqs.htm.
    Hope this helps - please let us know how you get on :)
     
    Mike Glen
    MS Project MVP
    See http://tinyurl.com/2xbhc for my free Project Tutorials
    Tuesday, June 21, 2011 7:03 PM
    Moderator
  • Mike!

    Thanks you this was awesome! I  have taken a course for MS Project 2007 but I felt like we didn't get to anything helpful outside on how to enter tasks :( ...I'll try again.

    Thank you!

    Wednesday, June 22, 2011 8:21 PM
  • You're welcome, Jenn, and good luck - sorry I spelled your name incorrectly :-)

    Mike Glen

    MS Project MVP

    See  http://tinyurl.com/2xbhc for my free Project Tutorials

    Wednesday, June 22, 2011 9:04 PM
    Moderator
  • Thank you!

    I have another question. Is there a way to assign resources to projects without assigning them to tasks specifically? I'm using MS Project Server where we want to track all of our projects and resources. We have several projects that we anticipate, but do not have planned but want to view the resources as they will be assigned to them.

    Thanks,
    Jenn

    Thursday, June 23, 2011 2:57 PM
  • Jenn --

    Given the fact that your question is now related to Project Server, you should post all questions related to Project Server in the Project Server General Questions and Answers forum at:

    http://social.technet.microsoft.com/Forums/en-US/projectserver2010general

    However, let's answer your question in this forum.  The answer is yes, you can add resources to a project team but not assign them to tasks.  To do this, create an anticipated project and then apply the Resource Sheet view. Click the Resource tab to display the Resource ribbon.  In the Insert section of the Resources ribbon, click the Add Resources pick list button and then select the Build Team from Enterprise command.  In the Build Team dialog, select the project team members from the list on the left side of the dialog and copy them to the right side.  Close the dialog and then save the project.  Hope this helps.


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Thursday, June 23, 2011 3:58 PM
    Moderator
  • Thanks Dale,

    Is there a way to run a report showing those assigned to the projects without them being assigned to the task? I noticed in the resource assignment section it only shows a resource if they are assigned to a task within a project, but not if they are assigned/allocated to a project itself. AND is it possible on the resource center dashboard show the projects the resources are assigned to (even though they aren't assigned to any tasks within a project)

    Thursday, July 7, 2011 4:42 PM
  • Jenn Mari --

    Unfortunately, there is no easy way to meet this reporting requirement, as you have already discovered trying to use the Resource Assignments page. One possible solution, though not perfect, is for your Project Server administrator will need to create a Business Intelligence Center view based on the OlapPortfolioAnalyzer cube.  In this custom view, include the following information:

    Report Filter =    Resource Status
    Row Labels =     Project List

    After adding the preceding dimensions to the appropriate areas of the PivotTable, click the Resource Status pick list and select the Unassigned Resource item on the list.  This will filter the list of project below to show only the projects that have resources on the project team that are not assigned to any tasks in the project.  That's one way.  Perhaps the others in the group have another solution for you.  Hope this helps.


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Thursday, July 7, 2011 10:28 PM
    Moderator