How to close out a task at 100% complete when not all resources have provided actuals RRS feed

  • Question

  • Example Scenario to illustrate dilemna:
    If 6 resources are assigned to a task and 4 of them provide Actual Finish updates, while two do not, and the Approver knows that the work is done, there's currently no way for the Approver to say the Task is 100% complete from Approval Center, but (as far as I can tell) they would have to go into the Client and find the line.  However, there's no way (that I can tell) to determine which of the 4 actual finishes (assignment level) is the latest date to assign to the task level actual finish, once the 4 submitted updates have been approved. 
    It would be nice if the approver could update the task level % complete  or task level remaining hours (i.e. set to 0h) or task level actual finish from the approver window (because from that window, the approver can see the assignment level actual finish prior to the acceptance).  Is it possible to see and edit one or more of the aformentioned task level columns?  When I looked at the manage views, there's no option to add a view to Approval Center, nor is there a view drop down option in the ribbon (like "Filter" and "Group By:").
    Is there a solution to the aforementioned?  We've flagged/loaded hundreds (possibly thousands) of our activity lines to show more than 4 people/resources assigned, so a solution would be extremely beneficial to remedy any bottlenecks.

    Monday, March 25, 2013 5:01 PM

All replies

  • Interesting scenario ScheduleManager - but unfortunately there isn't a way to do this directly in the approval screen.  Not sure I understand the question about determining the finish date in the client - in the task usage view you should be able to see the 6 assignments - and the actual finish of the task will take the latest finish date once the assignments are completed (either by finishing the work or by reducing the remaining work to 0).

    Also moving this to the Project Server general questions as it isn't specific to Project Online.

    Best regards,


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    Thursday, March 28, 2013 8:41 PM
  • It sounds as though there is a bit of a disconnect in your project update procedures. You're expecting the project team members to enter accurate and timely information about their assignments' status - and they're not doing it. There may be a good reason why this happens (e.g. remote workers without system access) in which case the update procedure needs to be adapted to fit the situation. If you have knowledge about the progress of an assignment that the team member is unable to enter, make the assignment owner someone else (yourself) who would be able to enter the work details.

    Friday, March 29, 2013 2:49 PM