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Actual Start reporting on My Tasks (PS2010 Web App) RRS feed

  • Question

  • Project Server 2010 enables to report progress status using Web App's My Tasks.

    Basically I would like to user to report 4 parameters: Actual Start, Actual Finish, Start (start date rescheduled when the task is yet to start) and Finish (finish date rescheduled when the task is yet to finish)

    The thing is I could not define a view that enables to report Actual Start date in none of the 4 reporting options that the tool enables.

    Is it even possible? If not - can you please recommend on any alternative of reporting Actual Start?

    Thanks in advance

    Y.

    Wednesday, January 26, 2011 12:26 PM

Answers

  • Khurram --

    If an organization uses either the Percent of Work Complete method of tracking progress, or the Actual Work Done and Work Remaining method of tracking progress, then it is important for team members to report an Actual Start date and an Actual Finish date on tasks.  Otherwise, lacking an Actual Start date, the system assumes the task started AS SCHEDULED, even if it started late.  And lacking an Actual Finish date, the system assumes that the task finished AS SCHEDULED, even if the task finished late.  By asking team members to enter an Actual Start date and an Actual Finish date, this makes Project Server 2010 more "date sensitive" for the project manager.  In fact, for those two methods of tracking progress, our company recommends as a best practice that team members enter Actual Start dates and Actual finish dates, in addition to enter % Work Complete, or Actual Work and Remaining Work.  So, perhaps Yoavs has read our book for Project Server administrators and noted the best practice!  :)  Hope this helps.


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Wednesday, January 26, 2011 1:41 PM
    Moderator

All replies

  • Hi Yoavs,

    Just curious to know why you want your resources to resport the Actual Start explicitly?

    because the Actual Start updates automatically by the system from the day the user start report Actual hours. For instance if i am a team member and i have been assigned with the 16 hrs task and if report 8 hours today the Actual Start will be copied with today's date automatically.

    Does this help mate?
    or if i missed anything, please explain and will try to help you.


    | Khurram Jamshed | Follow my blog about Enterprise Project Management Solution | http://khurramjamshed.blogspot.com |
    Wednesday, January 26, 2011 12:37 PM
  • Hi Khurram,

    just a hint for you regarding Actual Start: You are absolutely correct, if tracking method is set to time per period. But there are two other options ;-).

    Barbara

    Wednesday, January 26, 2011 12:54 PM
    Moderator
  • Khurram --

    If an organization uses either the Percent of Work Complete method of tracking progress, or the Actual Work Done and Work Remaining method of tracking progress, then it is important for team members to report an Actual Start date and an Actual Finish date on tasks.  Otherwise, lacking an Actual Start date, the system assumes the task started AS SCHEDULED, even if it started late.  And lacking an Actual Finish date, the system assumes that the task finished AS SCHEDULED, even if the task finished late.  By asking team members to enter an Actual Start date and an Actual Finish date, this makes Project Server 2010 more "date sensitive" for the project manager.  In fact, for those two methods of tracking progress, our company recommends as a best practice that team members enter Actual Start dates and Actual finish dates, in addition to enter % Work Complete, or Actual Work and Remaining Work.  So, perhaps Yoavs has read our book for Project Server administrators and noted the best practice!  :)  Hope this helps.


    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Wednesday, January 26, 2011 1:41 PM
    Moderator
  • Dale, thank you for the clarification. Actually, I have indeed bought and read your PS2010 administrator book :)

    The thing is I was believed to think that not being able to report Actual Start was driven from a bug (http://support.microsoft.com/kb/2459112). But after installing the Dec CU the issue still reproduced. I installed it on client+server side. I opened and closed the Pro, saved and published, opened the closed the Explorer, connected to the Web App, but to no avail.

    Any suggestions?

    Thanks,

    Y.

    Sunday, January 30, 2011 7:56 PM
  • Actually, it's a design flaw (almost bug) in 2010 because 2007 supported this. The workaround is to click into the task and change the start date in the task details page, which will change it in the grid, and the update will then pick it up as the actual start. I expec a resolution from Microsoft in the near future.
    Gary Chefetz, MCITP, MCP, MVP msProjectExperts
    Project and Project ServerFAQs
    Project Server Help BLOG
    Thursday, February 10, 2011 4:11 PM
    Moderator
  • Dale-

    Actual start date causes EVM calculation correction with no doubt. I'm not quite sure if an actual finish date has the same influence. We enter 100% work complete or reduce to nothing remaining works by the actual finish date anyway. I mean actual finish date became equal scheduled finish date in this way.

    The question is either do we have to enter actual finish mandatory or that's kind of lofty style?






    • Edited by Victor Yukhin Wednesday, November 7, 2012 3:52 AM grammar
    Wednesday, November 7, 2012 3:23 AM
  • Victor --
     
    Yes, given the fact that you are using the % Work Complete method of tracking progress, then I think it is very important that your team members enter an Actual Finish date for each task.  How else can a team member tell you that he/she finished work early or late on a task?  In my thinking, a team member should never need to enter 100% complete in the % Work Complete column.  Tell your team members that when they finish a task, they simply need to enter the date they finished in the Actual Finish field.  Hope this helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    Wednesday, November 7, 2012 2:03 PM
    Moderator