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  • Question

  • I am using Microsoft Project 2010 to create a WBS for a class that I am taking and I have a scenario like below:

    Project Start Date Feb 15, 2007

    Project End Data Jun 16 2007

    A work week represent 1 1/2 work days

    Resources are available on Wed at noon (4 hours) and Friday's all day (8 Hours) - Total of 12 hours per week

    I am having trouble setting this up in the File> Options area. Any advice/direction would be appreciated.

    Thx

    Tuesday, June 12, 2012 6:45 PM

Answers

  • precept33 --
     
    You do not set this up in the Project Options dialog.  Instead, do the following:
    1. Click the Project tab to display the Project ribbon.
    2. Click the Change Working time dialog and edit the Standard calendar to show the 1.5 days of work per week on Wednesday from Noon �?? 4:00 PM and Fridays from 8:00 AM �?? 5:00 PM with one hour for lunch.
    3. Click the OK button when finished.
    Given the facts in your class project, I would not recommend changing anything in the Project Options dialog.  The reason for this is because you have two different Start times on the Standard calendar, and the length of a working day is different for the two working days in the project.  Because of this, I would leave the Default Start Time setting at 8:00 AM and leave the Hours Per Day value to 8 hours.
     
    Others in this group might have an alternate opinion for you, so I invite them to share.  Hope this helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Proposed as answer by Ismet Kocaman Wednesday, June 13, 2012 8:31 PM
    • Marked as answer by precept33 Thursday, June 14, 2012 2:45 AM
    Tuesday, June 12, 2012 7:46 PM
    Moderator
  • precept33 --
     
    Excellent follow up question, my friend.  For the optional Saturday work on certain tasks only, I would recommend that you make a copy of the Standard calendar and name it Standard with Optional Saturdays or something like that.  Then edit the new Standard with Optional Saturdays calendar to include 2 hours of work on each Saturday.  Then, when any task needs the optional 2 hours of Saturday work, double-click that task, select the new calendar on the Calendar pick list on the Advanced page of the Task Information dialog, and then select the Scheduling Ignores Resource Calendars option.  You would only need to do this for tasks that need the 2 hours of Saturday work.  Otherwise, the rest of the schedule will follow the schedule you created in the Standard calendar.  Hope this helps.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by precept33 Thursday, June 14, 2012 9:05 PM
    Thursday, June 14, 2012 12:15 PM
    Moderator

All replies

  • precept33 --
     
    You do not set this up in the Project Options dialog.  Instead, do the following:
    1. Click the Project tab to display the Project ribbon.
    2. Click the Change Working time dialog and edit the Standard calendar to show the 1.5 days of work per week on Wednesday from Noon �?? 4:00 PM and Fridays from 8:00 AM �?? 5:00 PM with one hour for lunch.
    3. Click the OK button when finished.
    Given the facts in your class project, I would not recommend changing anything in the Project Options dialog.  The reason for this is because you have two different Start times on the Standard calendar, and the length of a working day is different for the two working days in the project.  Because of this, I would leave the Default Start Time setting at 8:00 AM and leave the Hours Per Day value to 8 hours.
     
    Others in this group might have an alternate opinion for you, so I invite them to share.  Hope this helps.

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Proposed as answer by Ismet Kocaman Wednesday, June 13, 2012 8:31 PM
    • Marked as answer by precept33 Thursday, June 14, 2012 2:45 AM
    Tuesday, June 12, 2012 7:46 PM
    Moderator
  • Dale,

    Thank you that was it. I have one more question if you don't mind? If Saturday is an optional day that can be used for 2 hours of work, should it be a part of the standard calendar? Since Saturday's will only be utilized as needed, it does not make sense to make it a part of the standard calendar? When I  put two hours in for the Saturday in the standard calendar it changed the project completion date. Any suggestions?

    Thank you

    Thursday, June 14, 2012 2:50 AM
  • precept33 --
     
    Excellent follow up question, my friend.  For the optional Saturday work on certain tasks only, I would recommend that you make a copy of the Standard calendar and name it Standard with Optional Saturdays or something like that.  Then edit the new Standard with Optional Saturdays calendar to include 2 hours of work on each Saturday.  Then, when any task needs the optional 2 hours of Saturday work, double-click that task, select the new calendar on the Calendar pick list on the Advanced page of the Task Information dialog, and then select the Scheduling Ignores Resource Calendars option.  You would only need to do this for tasks that need the 2 hours of Saturday work.  Otherwise, the rest of the schedule will follow the schedule you created in the Standard calendar.  Hope this helps.
     

    Dale A. Howard [MVP]
    VP of Educational Services
    msProjectExperts
    http://www.msprojectexperts.com
    http://www.projectserverexperts.com
    "We write the books on Project Server"

    • Marked as answer by precept33 Thursday, June 14, 2012 9:05 PM
    Thursday, June 14, 2012 12:15 PM
    Moderator