How to define Disclaimer text message Transport rule RRS feed

  • Question

  • Hi All,

    We defined transport rule for disclaimer text message in exchange 2010 but this message is coming many times in bottom when we are receiving, replying, forwarding message.

    we have defined exception in transport rule the specific word 'RE:' or 'FW:' but no luck.



    Monday, August 13, 2012 8:24 AM


All replies

  • Hi Ali,

    Its all depends how you have been Configured, in your case this sounds like you have configured for internal,external both ways.

    or is it getting amended all the time ?


    Know more about Messaging :-)

    Monday, August 13, 2012 12:15 PM
  • Disclaimer is added to every email sent outside. Do you mean you dont want the disclaimer if the email is a reply or forward to the first email?

    Monday, August 13, 2012 1:52 PM
  • Hi Kumar,

    Thanks a lot.  We want disclaimer text message should come only one time in our email for only our domain whenever we send new message to anyone. but now it is coming in all the ways sending, receiving, replying and forwarding even if someone else from outside our domain sending email to us. so can you please tell me how to configure it in exchange 2010.



    Tuesday, August 14, 2012 8:30 AM
  • Your transport rule for adding disclaimer must look something like the below.

    Apply rule to  messages from users Inside the organization

    and append "Disclaimer text" using "Define the fonts"

    except when the text patterns (RE: or FW:) appears in a message header

    Refer to the technet article:

    • Marked as answer by Agha Ali Tuesday, August 14, 2012 11:12 AM
    Tuesday, August 14, 2012 10:10 AM
  • Thanks a lot Raiitha.

    i defined the rule as you mentioned and it is working fine now.

    once again thanks.


    Tuesday, August 14, 2012 11:14 AM