How to migrate from Outlook 2016 to office 365? RRS feed

  • Question

  • Office 365 offers many benefits over Outlook 2016, including increased storage capacity, enhanced collaboration features, and improved security. This guide will walk you through migrating your email, calendar, and contacts from Outlook 2016 to Office 365.

    1. Back up your Outlook data by exporting your email, calendar, and contacts to a PST file.
    2. Sign in to your Office 365 account and navigate to Outlook on the web.
    3. Click on the "Settings" icon and select "View all Outlook settings."
    4. Under "Mail," select "Import/Export" and select "Import from another program or file."
    5. Browse to the PST file you exported in step 1 and select it.
    6. Specify the items you want to import and select "Next."
    7. Select the destination folder for the imported items and select "Finish."
    8. Repeat the process for any additional PST files, if necessary.
    9. Configure Outlook 2016 to connect to your Office 365 account.
    10. Test the email, calendar, and contact functionality to ensure everything has been migrated successfully.

    We never recommend the above process for non-technical users. In this case, you should go for any professional Regain PST to Office 365 Migration tool. It will lessen the chance of additional data loss.

    Note: It is imperative to remember that this process will only import user data. It will not move your old email, calendar, and contacts from Outlook 2016 to Office 365.

    Tuesday, April 25, 2023 9:58 AM

All replies

  • To migrate from Outlook 2016 to Office 365, you can use the built-in migration tool in Office 365. This tool will help you to move your emails, contacts, calendar, and other data from Outlook 2016 to Office 365. Before starting the Office 365 Migration, it is recommended to backup your data to prevent any data loss. Once you have done the backup, you can start the migration process by following the steps provided by Microsoft in their official documentation. You can also use third-party migration tools to simplify the migration process and ensure that all your data is transferred securely and accurately.

    To migrate from Outlook 2016 to Office 365, you can follow these general steps:

    Backup your Outlook data: Before you start migrating, make sure you backup your Outlook data to avoid any data loss. You can do this by exporting your Outlook data to a PST file.

    Install Office 365: If you haven't already, install Office 365 on your computer.

    Connect Outlook to Office 365: Once you have installed Office 365, open Outlook and add your Office 365 account to it. You can do this by going to File > Account Settings > Account Settings and then clicking on the "New" button to add your Office 365 account.

    Copy your Outlook data: After you have connected Outlook to Office 365, you can copy your Outlook data to your Office 365 mailbox. You can do this by opening the PST file you created earlier and dragging and dropping the items to your Office 365 mailbox.

    Verify your data: Once you have copied your Outlook data to Office 365, make sure to verify that all your data has been migrated correctly. You can do this by checking your emails, calendar, contacts, and other items in Outlook.

    Remove the old account: Once you have verified that your data has been migrated correctly, you can remove your old Outlook account from Outlook 2016.

    Keep in mind that these steps may vary slightly depending on your specific situation and configuration. It's always a good idea to backup your data and seek professional help if you are not familiar with the migration process.

    Friday, May 12, 2023 5:47 AM
  • It is important to note that cross-tenant permissions can only be granted by a global administrator or an Exchange administrator with appropriate permissions in both tenants. Additionally, cross-tenant permissions can take up to 24 hours to take effect, so it is recommended to plan accordingly.
    • Edited by nazish3 Friday, May 12, 2023 6:02 AM
    Friday, May 12, 2023 6:00 AM