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Exchange Server 2010 SP1: Auto Reply only the first getting email RRS feed

  • Question

  • Dear All,

    I have running Exchange Server 2010 SP1 and MS-Outlook 2010. I have configure with MS-Outlook 2010 with auto-reply. Normally, when someone the email, it will auto reply all the times.

    i.e Mr.A sent the email to my adress: abc@hello.com. Mr.A, he must be getting auto reply for all time.

    What I want is: Mr.A will get the auto-reply for the first email, so his second or third email to abc@hello.com. he will no get the email auto reply.

    Could you guide me, how to do it? Is it possible with this option on Exchange Server configuration ot MS-Outlook?

    I'm looking to hearing from you.

    BR,

    Khemarin Set


    Khemarin333@hotmail.com
    Monday, August 22, 2011 4:48 AM

Answers

  • Your Requirement
    Mr.A will get the auto-reply for the first email, so his second or third email to abc@hello.com. he will no get the email auto reply.

    Your requirement is exactly the same behaviour of OOF

    Once you set the OOF auto reply, The sender will get OOF message only once untill you reset the OOF.

    The clarification to this "When you try to setup OOF Auto reply. In the Out of assistant window. You will find "Autoreply only once to Each sender with the following text"


    Exchange Rocks
    • Marked as answer by khemarin Set Saturday, August 27, 2011 9:42 AM
    Monday, August 22, 2011 7:37 AM
  • Hi Hasnain,

    Where I see that option "Autoreply only once to Each sender with the following text"

    THanks


    Khemarin333@hotmail.com


    This is not an "option", it is a verbose description of how an Out-of-Office rule works. 

     Enable the Out of Office message on the mailbox, with the reply message you want the auto-reply text you want to send, and it will behave according to your requirements, sending only one response message to the first email received from any given sender, but none on subsequent emails from the same sender.


    [string](0..33|%{[char][int](46+("686552495351636652556262185355647068516270555358646562655775 0645570").substring(($_*2),2))})-replace " "
    • Marked as answer by khemarin Set Saturday, August 27, 2011 9:42 AM
    Tuesday, August 23, 2011 2:24 AM
  • Hi Hasnain,

    Where I see that option "Autoreply only once to Each sender with the following text"

    THanks


    Khemarin333@hotmail.com


    In Outlook 2010 and OWA 2010, its a little different. It says something like "automatically reply once to each sender with the following messages"

    In Outlook 2007, its "Autoreply only once to each sender with the following text".


    • Proposed as answer by Abhinav Aneja Tuesday, August 23, 2011 4:51 AM
    • Marked as answer by khemarin Set Saturday, August 27, 2011 9:42 AM
    Tuesday, August 23, 2011 2:50 AM
  • Here you can get this

    Thanks


    Mihir Nayak
    Tuesday, August 23, 2011 4:49 AM

All replies

  • As far as I know, OOF alert is send only once in 24 hrs.
    Example: User A sent's email to User B and he get's OOF reply from User A. If User B sent's email to  User A again inside 24 hours he won;t get OOF reply from User A.


    Gulab | MCITP: Exchange 2010-2007 | Lync Server 2010 | Windows Server 2008 | Skype: Exchange.Ranger | Blog: www.ExchangeRanger.Blogspot.com
    Monday, August 22, 2011 7:21 AM
  • Your Requirement
    Mr.A will get the auto-reply for the first email, so his second or third email to abc@hello.com. he will no get the email auto reply.

    Your requirement is exactly the same behaviour of OOF

    Once you set the OOF auto reply, The sender will get OOF message only once untill you reset the OOF.

    The clarification to this "When you try to setup OOF Auto reply. In the Out of assistant window. You will find "Autoreply only once to Each sender with the following text"


    Exchange Rocks
    • Marked as answer by khemarin Set Saturday, August 27, 2011 9:42 AM
    Monday, August 22, 2011 7:37 AM
  • Hi Hasnain,

    Where I see that option "Autoreply only once to Each sender with the following text"

    THanks


    Khemarin333@hotmail.com
    Tuesday, August 23, 2011 1:13 AM
  • Hi Hasnain,

    Where I see that option "Autoreply only once to Each sender with the following text"

    THanks


    Khemarin333@hotmail.com


    This is not an "option", it is a verbose description of how an Out-of-Office rule works. 

     Enable the Out of Office message on the mailbox, with the reply message you want the auto-reply text you want to send, and it will behave according to your requirements, sending only one response message to the first email received from any given sender, but none on subsequent emails from the same sender.


    [string](0..33|%{[char][int](46+("686552495351636652556262185355647068516270555358646562655775 0645570").substring(($_*2),2))})-replace " "
    • Marked as answer by khemarin Set Saturday, August 27, 2011 9:42 AM
    Tuesday, August 23, 2011 2:24 AM
  • Hi Hasnain,

    Where I see that option "Autoreply only once to Each sender with the following text"

    THanks


    Khemarin333@hotmail.com


    In Outlook 2010 and OWA 2010, its a little different. It says something like "automatically reply once to each sender with the following messages"

    In Outlook 2007, its "Autoreply only once to each sender with the following text".


    • Proposed as answer by Abhinav Aneja Tuesday, August 23, 2011 4:51 AM
    • Marked as answer by khemarin Set Saturday, August 27, 2011 9:42 AM
    Tuesday, August 23, 2011 2:50 AM
  • Here you can get this

    Thanks


    Mihir Nayak
    Tuesday, August 23, 2011 4:49 AM
  • Hi Hasnain,

    Where I see that option "Autoreply only once to Each sender with the following text"

    THanks


    Khemarin333@hotmail.com


    In Outlook 2010 and OWA 2010, its a little different. It says something like "automatically reply once to each sender with the following messages"

    In Outlook 2007, its "Autoreply only once to each sender with the following text".


    Agree with andy
    "Abhi" "Exchange Specialist" ------------- Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.
    Tuesday, August 23, 2011 4:51 AM
  • Here you can get this

    Thanks


    Mihir Nayak
    now we have screen shot too..  :)
    "Abhi" "Exchange Specialist" ------------- Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.
    Wednesday, August 24, 2011 8:03 AM
  • Thanks so much for your help and feedback.

    "Automatically reply one for each sender with the following message:"

    Mr.A sent the first email to Mr.B, Mr.A will get the auto-reply. Mr.A sent the second email to Mr.B. it is sure Mr.A still getting the auto reply from Mr.B

    Do you have any solution or idea, The second email from Mr.A or Mr.X, they will no get the auto-reply.

    Thanks in advanced.

    BR,

    Khemarin Set


    Khemarin333@hotmail.com
    Wednesday, August 24, 2011 11:24 AM
  • Do you still have your original auto-reply rule enabled?
    [string](0..33|%{[char][int](46+("686552495351636652556262185355647068516270555358646562655775 0645570").substring(($_*2),2))})-replace " "
    Wednesday, August 24, 2011 1:01 PM
  • Thanks so much for your help and feedback.

    "Automatically reply one for each sender with the following message:"

    Mr.A sent the first email to Mr.B, Mr.A will get the auto-reply. Mr.A sent the second email to Mr.B. it is sure Mr.A still getting the auto reply from Mr.B

    Do you have any solution or idea, The second email from Mr.A or Mr.X, they will no get the auto-reply.

    Thanks in advanced.

    BR,

    Khemarin Set


    Khemarin333@hotmail.com


    Can you post the screen shot what you have applied for your auto-reply please?
    Which would help us to isolate your issue in a better way.

    Thanks


    Mihir Nayak
    Wednesday, August 24, 2011 1:28 PM
  • Thanks so much for your help and feedback.

    "Automatically reply one for each sender with the following message:"

    Mr.A sent the first email to Mr.B, Mr.A will get the auto-reply. Mr.A sent the second email to Mr.B. it is sure Mr.A still getting the auto reply from Mr.B

    Do you have any solution or idea, The second email from Mr.A or Mr.X, they will no get the auto-reply.

    Thanks in advanced.

    BR,

    Khemarin Set


    Khemarin333@hotmail.com


    Can you post the screen shot what you have applied for your auto-reply please?
    Which would help us to isolate your issue in a better way.

    Thanks


    Mihir Nayak
    agree please share the screen shot
    "Abhi" "Exchange Specialist" ------------- Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.
    Wednesday, August 24, 2011 2:26 PM
  • Dear All,

    Thanks in advanced. I have been setting with the rule because with Rule of Auto-Reply. we can setting the subject and body as below:

    - Click Rule:

    -> Add Rule...

    -> Reply with Template..

    So all time, when someone sending the email to Mr.B address. They will get auto-reply with subject "Thanks you for your email" and Body "Test".

    If I don create the rule in auto-reply. I just setting the auto-reply, it like you tell me. They will get only once auto-reply but they will getting the subject "Automatic Reply: + Subject". In Exchange Server 2010 SP1, can we customer the subject from "Automatic Reply" to "Any subject we want" without word "Automatic Reply: + Subject"? I.E, I want to setting for auto-reply they will get subject "Thanks you for your email"

    Could you guide me, is it possible?

    BR,

    Khemarin Set


    Khemarin333@hotmail.com
    Thursday, August 25, 2011 1:38 AM