Linking tasks between two projects RRS feed

  • Question

  • Hello all,

    We're working with Microsoft Project Desktop Client connected with Project Online.

    We've two projects in Project Online (A and B) and we want to link the task TA from project A (predecessor) with task TB from project B (successor).

    In order to do that, we've used MS Project Desktop Client to create a temporary master project with A and B as subprojects.
    We've linked the tasks between the projects and we've closed the temporary master project without saving it, but saving changes on A and B.

    Now it seems that tasks between A and B are linked in MS Project Desktop Client:

    • In A, TB appears in grey as successor of TA
    • In B, TA appears in grey as predecessor of TB

    If we modify, for example, "% completed" of TA in A and then open B in MS Project Desktop Client, it does show the changes correctly. However, this change is not shown in Project Online.

    Is there a way to link tasks between two independent projects and show the changes in those tasks in MS Project Online?

    Thank you for your help!

    Monday, April 6, 2020 2:19 PM

All replies

  • Hi,

    In Project Online at least can you see the external predecessor? If yes, it is just the TA % complete update that you cannot see?

    It should appear in Project Online, as soon as you publised the project A.

    Not that unless you edit the project in Project Online, you access the published version. When you go in edit mode (press on EDIT button) then you see the draft version.

    Hope this helps,

    Guillaume Rouyre, MBA, MVP, P-Seller

    Monday, April 6, 2020 2:33 PM
  • Thanks so much for your fast answer!

    Ok, we didn't know we've to access project edit view in Project Online to see that change but...
    Is there any way to see the changes made in task TA without having to enter in edit view?

    Thank you!

    Tuesday, April 7, 2020 7:39 AM
  • Yes, as soon as you publish the project (and not just save it), you'll see the update without having to edit the project.

    Hope this helps,

    Guillaume Rouyre, MBA, MVP, P-Seller

    Tuesday, April 7, 2020 8:30 AM
  • Hi Guillaume,

    Thanks again for your answer.

    Unfortunately, we are not able to make it work  :(

    Just to sum up, we let you here the steps we are following and what we need:

    Once we have set the relationship between TA (from project A) and TB (from project B) as described in the first post, we do the following:

    1) We open project A in Microsoft Project Desktop Client and modify "% completed" of task TA
    2) We save, publish and protect project A (still in Desktop Client)
    3) We access project B in Project Online and look at the TA task's "% completed", but its value is not updated with the changes done from project A.

    Then, if we open project B in Microsoft Project Desktop Client, the info about TA task is correct and, if we save and publish, it will be show correctly in Project Online.

    However, our doubt is about if it's possible to see the updated value of TA on project B in Project Online without having to previously open it in Desktop Client.


    Tuesday, April 7, 2020 10:27 AM