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Can I control the font and position of page numbering in Word 2007? RRS feed

  • Question

  • I have a standard letterhead template where I have set the tabs for the footer to be left justified, middle of the page, and right justified. I have also set the font of the footer and the document to be Arial.

    The situation I am having problems with is as follows:

    • I add information to the footer at the left justified tab and right justified tab
    • I hit Enter to start a new line
    • I tab over to the right justified tab to add a Page Number
    • I click the down arrow next to Page Number in the Header & Footer group of the Design tab
    • I select Current Position and then the Page X of Y format

    When I do this, the page number is inserted in the middle of the page not aligned with any of the tabs I had set. It also is set to Times New Roman font. (By the way, I tried this same procedure with other Page Number formats and they appear to work correctly. Meaning that they stayed right justified and appeared to use the Arial font.)

    Once this occurs, I have to manually correct the justification and the font. While this is possible, I would prefer to have it done automatically.

    Is there any way to accomplish this with this particular page number format?

    Friday, July 16, 2010 1:14 PM

Answers

  • The Page X of Y item on the Header & Footer gallery is a Building
    Block. It happens to include a paragraph mark, and the paragraph
    properties don't inlcude any tab settings. It's a total ____-up and
    needs to be replaced.
    First, to be able to see what you're doing, press Ctrl+Shift+8 or
    press the ¶ button on the Home ribbon to display nonprinting
    characters.

    Delete the extra paragraph mark -- there should be only one at the end
    of the footer.

    Select the "Page 1 of 1" text but not the paragraph mark.

    Press Alt+F3 to open the Create New Building Block dialog.

    Change the settings as follows:
      Name = Bold Numbers
      Gallery = Page Numbers
      Category = Page X of Y

    Leave the Save In box set to Building Blocks.dotx, and the Options set
    to "Insert content only". Click OK. When prompted to redefine the
    entry, click Yes. The next time you exit from Word, you'll be prompted
    to save the change in Building Blocks.dotx, and you should answer Yes
    to that, too.

    Just one more thing: In the default template, the Footer style is
    automatically applied to footers, and it already has the tab stop
    definitions you mentioned, so you shouldn't have to set them yourself.
    The style uses whatever the default font is, but you can modify the
    style in your template to use Arial if you want to do that.

    On Fri, 16 Jul 2010 13:14:34 +0000, dzamac wrote:

    I have a standard letterhead template where I have set the tabs for the footer to be left justified, middle of the page, and right justified. I have also set the font of the footer and the document to be Arial.

    The situation I am having problems with is as follows:

    * I add information to the footer at the left justified tab and right justified tab
    * I hit Enter to start a new line * I tab over to the right justified tab to add a Page Number * I click the down arrow next to Page Number in the Header & Footer group of the Design tab
    * I select Current Position and then the Page X of Y format

    When I do this, the page number is inserted in the middle of the page not aligned with any of the tabs I had set. It also is set to Times New Roman font. (By the way, I tried this same procedure with other Page Number formats and they appear to work correctly. Meaning that they stayed right justified and appeared to use the Arial font.)

    Once this occurs, I have to manually correct the justification and the font. While this is possible, I would prefer to have it done automatically.

    Is there any way to accomplish this with this particular page number format?


    Jay Freedman MS Word MVP
    • Marked as answer by Sally Tang Saturday, July 17, 2010 9:54 AM
    Saturday, July 17, 2010 2:29 AM