Backup Office 365 Email before closing account


  • I'm closing my Office 365 email account as it's for a business that is now defunct. I do however want to still have access to my emails in the future for reference (no send/receive).

    What is the best way to do this, either in the cloud or locally?

    Friday, September 16, 2016 9:29 AM

All replies

  • Exporting Office 365 mailboxes to PSTs for an offline backup of mailboxes or copying them onto a transferable drive:

    Export or backup email, contacts, and calendar to an Outlook .pst file

    Backing up email in Exchange Online:



    Cloud migration can be a tedious task without the right solution. Lepide Meteor suite has all you need to analyze/upgrade/migrate your current Exchange environment to Office 365 and also helps you to easily Import/Export & convert EDB, PST and OST into new or existing PST files.

    Friday, September 16, 2016 11:20 AM
  • There is a simple solution to create backup of Office 365 Mailbox in 10+ file formats. Provides different options to manage Office 365 backup properly.

    For more information, visit:

    • Edited by GinaM Techy Wednesday, June 21, 2017 9:19 AM
    Friday, May 19, 2017 7:19 AM
  • The best way is to backup Office 365 Mailbox is to export Mailbox item as PST file format. 

     3 Best methods to export exchange Online to pst file format is explained in detail.

    Want a quick $19 Solution to export Office 365 to PST and save it on your local system try SysTools Office 365 Mailbox Backup and restore software

    Thursday, May 17, 2018 10:26 AM
  • Export or backup email, contacts, and calendar to an Outlook .pst file

    You can add your Office 365 email account to an Outlook app, such as Outlook 2016 or 2013. Then, you can use Outlook to move email, contacts, and calendar items into your Office 365 mailbox. Here's what you do:

    Add your "source" email account to Outlook. For example, you might add your Gmail account to Outlook 2016. Wait a bit for all of your email and contacts to show up.

    Add your Office 365 email account to Outlook. After you do this, Outlook will automatically sync with Office 365. You'll see the contents of your Office 365 mailbox appear in Outlook.

    Choose from the export instructions to export your email from your source account to a .pst file.

    For example, if you have Outlook 2010, choose "Outlook 2010: Export Outlook items to a .pst file".

    Choose from the export instructions (below) in this article to export your email to a .pst file.

    For example, if you have Outlook 2016, choose "Outlook 2013 and Outlook 2016: Export Outlook items from a .pst file".

    More info:

    Import exported PST 


    Hope it helps!

    -Ashok Yadala

    Best Regards, A-Yadala Please remember to click "Mark As Answer" if a post solves your problem or "Vote As Helpful" if it was useful.

    Thursday, May 17, 2018 11:19 AM
  • Some tools are available in the market, you can search through google or i will recommend Softaken Office 365 Backup Pro tool, this software will help you to convert emails from Office 365 to PST file format. Go ahead and download free software. Download link here -
    Saturday, August 18, 2018 9:22 AM
  • If you are trying to create the backup of Office 365 Mailbox account searching the best solution to Export O365 mailbox data like emails, contacts, calendars, appointments, and attachments into PST formats. Then I will suggest you use MailsDaddy Office 365 Backup Tool. This application will easily create the backup of multiple Office 365 mailboxes to PST or other formats like MBOX, MSG, and EML etc. within a few clicks.

    To know more about the tool, just visit:

    • Proposed as answer by Pankaj Dohre Tuesday, September 25, 2018 9:40 AM
    Tuesday, September 25, 2018 9:40 AM
  • For local backup of Office 365 user data, I would suggest to go for PCVITA Backup for Office 365 emails utility. With this tool I exported my whole Outlook 365 data and then used the weekly schedule backup feature to continuously backup my data without any efforts. 

    I really liked the performance of this software so far and got no worry about my crucial data saved in Office 365 mailbox. 

    Thanks & Regards,
    Friday, January 11, 2019 11:32 AM