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How to re-utilize Project Server User accounts RRS feed

  • Question

  • Hola,

    I'm trying to keep Project Server 2010 PWApp license costs under control. There are a number of Users that no longer need access to Project Server, however, they should remain as Resources.

    The option to unckeck the Resource can logon to Project Server simply doesn't work. Everytime I un-check it and save, the next time I open the resource it has the setting back to checked.  I cannot put them as Inactive since they are resources with allocations.

    I also tried removing them from all groups and categories, but still shows as a User.

    I just need to be able to re-use those user accounts with other users.

    Is this possible? 

    Any help is welcome.

    Regards,

    OMER


    Oscarin

    Tuesday, May 15, 2012 10:43 PM

Answers

  • Hi Oscarin

    the only way is to inactivate the users if you want to avoid the license cost. When you say that they are still resources, PS doesnt differenciate if the user needs to account or not. PS looks at the active / inactive.

    As a workaround you could replace these resources with a generic resource and then inactivate the users. That should work for you.

    Hope this helps


    Marc Soester [MVP] http://marcsoester.blogspot.com

    • Marked as answer by Oscarin0557 Wednesday, May 16, 2012 2:00 PM
    Wednesday, May 16, 2012 12:48 AM
    Moderator
  • On Marc's sound advice, I would make the remaning work as zero in all projects for the resources & then inactivate the account. So It won't prompt like "some inactive users with remaining work" to Project managers when they open the project in MS project.

    If you found this post helpful, Please "Vote as Helpful";. If it answered your question, Please "Mark as Answer". Thanks, Amit Khare |EPM Consultant| Blog: http://amitkhare82.blogspot.com http://www.linkedin.com/in/amitkhare82

    • Marked as answer by Oscarin0557 Wednesday, May 16, 2012 2:00 PM
    Wednesday, May 16, 2012 5:50 AM

All replies

  • Hi Oscarin

    the only way is to inactivate the users if you want to avoid the license cost. When you say that they are still resources, PS doesnt differenciate if the user needs to account or not. PS looks at the active / inactive.

    As a workaround you could replace these resources with a generic resource and then inactivate the users. That should work for you.

    Hope this helps


    Marc Soester [MVP] http://marcsoester.blogspot.com

    • Marked as answer by Oscarin0557 Wednesday, May 16, 2012 2:00 PM
    Wednesday, May 16, 2012 12:48 AM
    Moderator
  • On Marc's sound advice, I would make the remaning work as zero in all projects for the resources & then inactivate the account. So It won't prompt like "some inactive users with remaining work" to Project managers when they open the project in MS project.

    If you found this post helpful, Please "Vote as Helpful";. If it answered your question, Please "Mark as Answer". Thanks, Amit Khare |EPM Consultant| Blog: http://amitkhare82.blogspot.com http://www.linkedin.com/in/amitkhare82

    • Marked as answer by Oscarin0557 Wednesday, May 16, 2012 2:00 PM
    Wednesday, May 16, 2012 5:50 AM
  • So my main fears are confirmed. Thank You Mark.

    BTW, we are doing something similar for "inactive" users. We have a separate flag to mark them as "inactive" since we cannot delete past allocations.


    Oscarin

    Wednesday, May 16, 2012 2:02 PM
  • Thank you Amit.

    this confirm my fears around re-using the Users accounts.


    Oscarin

    Wednesday, May 16, 2012 2:02 PM