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How do I set Conference Room Free/Busy schedule? RRS feed

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    In Exchange Online (via the admin account on our hosted Exchange account at microsoftonline.com), I only see how to add a Conference Room and how to add user delegations. I don't see any way to specify during what hours the Conference Room is available. Is there a way to set it so, for example, it's only available during business hours, or on Mon, Wed, and Fri, but not Tue or Thu?

    Seems like this a core function for defining Conference Room scheduling, so I assume I must be missing something fairly obvious.

    Thanks for any help,
    Colin


    Monday, May 9, 2011 7:32 PM

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    Log in to webmail with an account that has admin privelages.

    Open the conference room in question by clicking on the user name that is logged in the top right corner, open other mail box, type in the resource you want to configure.

    Once logged in to the resource webmail go to options--> Calendar options and configure accordingly. Then go to Resource Settings and select the option for Allow scheduling only during working hours.

     

    Hope that helps! At least it's more automated! Kind of retarded you can't do it through the dashboard but at least you can make it work.

     

    Justin



    Tuesday, May 10, 2011 6:12 PM

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    Hello Colin,

    Microsoft BPOS gives Conference Room mailboxes for FREE of cost. And each Conference Room mailbox size is around 50MB. Even though there are options to set capacity, location etc, unfortunately there is no option to set the duration of the conference room availability. One workaround would be assign delegates and ask them to process meeting requests based on conference room availability. Hope this help.

    For more information on Conference Room refer

    http://www.microsoft.com/online/help/en-us/helphowto/2acbcd78-74a5-4ece-a90c-7154920a623e.htm

     

    -Srini

    - Srini
    Tuesday, May 10, 2011 9:10 AM
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    This is stunning. Just to make sure I understand, and because your answer is a little bit off from my question (I'm not interested in setting meeting durations, just availability), let me restate your response as it relates to may original question:

    There is no way to set an availability schedlue for a conference room. There is no way, for example, to say that it's only available on weekends or during business hours.

    Is that correct?

    What about other resources besides rooms - projectors, teleconference systems, etc.?

    How could that possibly be acceptable to any organizations who want more than basic e-mail support? Isn't this a core function of Exchange? We were not told about these limitations when we were told Exchange Online would provide us with a full hosted Exchange solution.

    Every person can have "working hours" during which their calendar shows them as available. Why not the same for every resource?

    Is there a workaround that doesn't involve people having to manually review meeting invites on behalf of every room or resource? Do you know if this limitation will be removed in a future update?

    Thanks,
    Colin

    Tuesday, May 10, 2011 10:59 AM
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    Log in to webmail with an account that has admin privelages.

    Open the conference room in question by clicking on the user name that is logged in the top right corner, open other mail box, type in the resource you want to configure.

    Once logged in to the resource webmail go to options--> Calendar options and configure accordingly. Then go to Resource Settings and select the option for Allow scheduling only during working hours.

     

    Hope that helps! At least it's more automated! Kind of retarded you can't do it through the dashboard but at least you can make it work.

     

    Justin



    Tuesday, May 10, 2011 6:12 PM
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    Thank you. You have answered the Colin's question.
    - Srini
    Wednesday, May 11, 2011 6:40 AM