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Project actuals from timesheets RRS feed

  • Question

  • Hi,

    My organisation does not currently publish tasks to timesheets from the project plans. We insert administrative tasks to record actual project hours. Would it be possible to publish tasks to timesheets (in order to report on actual hours) but not have the project plan updated with the recorded actual hours in the timesheet?

    Thanks.


    Regards, Jaco van der Riet Pioneer Foods (Pty) Ltd PMO

    Tuesday, October 16, 2012 12:46 PM

Answers

  • Yes. In Server Settings, click on Timesheet Settings and Defaults

    Then click on either Current Assignments or Current projects in the "Default Timesheet Creation Mode" section. then make sure that Single Entry Mode is NOT enabled (at the bottom of the page)

    Now you can collect administrative time and project actuals but there will be no connection between what is entered here and the status in the project plans.


    Brian Kennemer - Project MVP
    DeltaBahn Senior Architect
    endlessly obsessing about Project Server…so that you don’t have to.
    Blog | Twitter | LinkedIn

    • Marked as answer by JacoRiet Tuesday, October 16, 2012 8:19 PM
    Tuesday, October 16, 2012 3:02 PM
    Moderator
  • For sure they would be in the timesheet tables in the Reporting Database. You could pull the planned hours from the schedule data and then display them against the timesheet hours. That would be pretty easy.


    Brian Kennemer - Project MVP
    DeltaBahn Senior Architect
    endlessly obsessing about Project Server…so that you don’t have to.
    Blog | Twitter | LinkedIn

    • Marked as answer by JacoRiet Tuesday, October 16, 2012 8:29 PM
    Tuesday, October 16, 2012 8:26 PM
    Moderator

All replies

  • Yes. In Server Settings, click on Timesheet Settings and Defaults

    Then click on either Current Assignments or Current projects in the "Default Timesheet Creation Mode" section. then make sure that Single Entry Mode is NOT enabled (at the bottom of the page)

    Now you can collect administrative time and project actuals but there will be no connection between what is entered here and the status in the project plans.


    Brian Kennemer - Project MVP
    DeltaBahn Senior Architect
    endlessly obsessing about Project Server…so that you don’t have to.
    Blog | Twitter | LinkedIn

    • Marked as answer by JacoRiet Tuesday, October 16, 2012 8:19 PM
    Tuesday, October 16, 2012 3:02 PM
    Moderator
  • Hi Brian,

    Thank you for your reply, most helpful. One question, would the actual hours worked (and recorded in timesheets) then be collected from a report from the cube? How would I get the actual hours against planned hours in a report format?

    Thanks!


    Regards, Jaco van der Riet Pioneer Foods (Pty) Ltd PMO

    Tuesday, October 16, 2012 8:21 PM
  • For sure they would be in the timesheet tables in the Reporting Database. You could pull the planned hours from the schedule data and then display them against the timesheet hours. That would be pretty easy.


    Brian Kennemer - Project MVP
    DeltaBahn Senior Architect
    endlessly obsessing about Project Server…so that you don’t have to.
    Blog | Twitter | LinkedIn

    • Marked as answer by JacoRiet Tuesday, October 16, 2012 8:29 PM
    Tuesday, October 16, 2012 8:26 PM
    Moderator
  • Hi Brian,

    I have just tested and if I click on Current Assignments and Single Entry Mode is NOT enabled, the published tasks in the project plan are not displayed in the resource timesheet. Only Administrative time appears on the resource timesheet. Please advise? I want tasks to appear in the timesheets for resources to record time against but when they submit the timesheet, it should not update the project plan upon approval.

    Thanks.


    Regards, Jaco van der Riet Pioneer Foods (Pty) Ltd PMO


    • Edited by JacoRiet Tuesday, October 16, 2012 9:14 PM
    Tuesday, October 16, 2012 9:12 PM
  • If the timesheet was already created you may need to delete the timesheet and recreate it.

    Brian Kennemer - Project MVP
    DeltaBahn Senior Architect
    endlessly obsessing about Project Server…so that you don’t have to.
    Blog | Twitter | LinkedIn

    Tuesday, October 16, 2012 9:33 PM
    Moderator