Implementing Project Online into a PMO and Project Team RRS feed

  • Question

  • Hi all, 

    We are looking to implement Project Online in our IT project office. I am looking for advice and 'stories' from people here that have gone through a similar path. Happy for any anecdotes, or if you have time, can you answer the questions below (even if only some)
    1. What was the scope of the implementation? (E.g. Scheduling only, reporting, DMS, portfolio management, resourcing etc.)
    2. What was the maturity of the project team before you implemented? (Also, how clean and consistent was the data before transferring to POL)
    3. What 'gotcha's' did you come across?
    4. Did you use a partner or did you install and configure yourself?
    5. Did you buy any 3rd party tools / add-ons?
    6. How much configuration did you make to the system? In what areas did you have to spend the most effort (e.g. config, testing, requirements gathering and mapping, POL training, change management, comms, PM up-skilling etc)
    7. Did you buy a partners 'out of the box' configuration?
    8. How have you integrated POL with your corporate DMS / SharePoint install?
    9. Anything you wish you had known in advance, before implementing POL? 

    Some info about our organisation. We currently use Project 2013 (Standard), do not use project for resource management (use Excel), project status reports are manually (and painfully...)  created in Excel / Word, project RAID logs are held in spreadsheets, we have around 50 PM's.

    Thursday, August 24, 2017 2:25 PM


  • Hello rapscalli, I'm working for a microsoft partner and did already many project online implementations. To speak freely: If you want to use project online (or any other project management system) you should be ready in terms of the methodology and "people management". A Project management software can most effectly help you if these dimensions already have the respective maturity level. Do you already have an O365 tenant? If not, you should check if you can use the service "FastTrack" to get help. Think about the system design, before implementing. Do you need a qa and prod system? If so, do you have a migration strategy for the configuration AND project data in place? Also evaluate the neccessity of backups - project online can't do that per default. Of course you can open service requests, but this will only help in terms of bugfixes and settings. Most partners offer a standarized implementation approach and so-called prepacked solutions. What's the best fit for you? Take your time to compare the different implementation approaches and partners. You currently use project standard, so it will be possible to migrate the plans to project online. However, you need a concept how to do that. If you create a pwa, I would recommend the project permission mode, which brings a high level of flexibility. Also think about reporting - do you have a lot of reports with assignment timephased data? Maybe you'll need to push the data via webservice to a local / Azure db. Do you want to use the latest reporting technologies like PowerBI? These technologies are amazing, but also come with additional subscription costs. Very important: Do not check solely the subscriptions, but the total cost of ownership.

    Best regards,

    Julian, PMP, MCP, MCSA, MCSE

    Blog: https://project-brain.com

    Note: Posts are provided “AS IS” without warranty of any kind, either expressed or implied, including but not limited to the implied warranties of merchantability and/or fitness for a particular purpose.

    • Proposed as answer by Julian Bönigk Wednesday, August 30, 2017 5:54 AM
    • Marked as answer by rapscalli Monday, October 2, 2017 11:20 AM
    Friday, August 25, 2017 4:58 PM